Administrative Assistant (Entry Level- Data Entry & Administrative)
📋 Role Overview & Responsibilities
ASSOCIATE KNOWLEDGE MANAGER[1] (Data Entry / Administrative Assistant)
Macrae is a premier transatlantic legal search firm that places partners and groups at the world’s leading law firms. Our impressive growth in recent years has been driven by a business model that is distinct in our industry and a culture that is collaborative, inclusive and transparent. We value the unique talents and contributions of every team member and strive to be the right fit for everyone who joins.
Our firm is a “family and good health come first” employer. As such, we offer significant flexibility to accommodate the daily demands of life outside the workplace. We believe the generous and comprehensive benefits package Macrae employees enjoy are among the most competitive in our industry.
We hire exceptional individuals who have the potential to add immediate value to the firm and offer the opportunity for ongoing professional growth.
Essential ResponsibilitiesMacrae considers its collective intelligence one of the major components to its success. The Associate Knowledge Manager works in individual local teams and as part of a global knowledge management task force. The primary function of this role is to ensure that the Company’s collective intelligence is entered into the database in a timely and accurate manner so that it is accessible to all recruiting teams globally.
The primary duties of the Associate Knowledge Manager include, but are not limited to the following:Collect information from recruiters, Knowledge Managers, and Strategic Researchers for data entryEnter data from source documents into the prescribed computer databases (SharePoint and Encore)Check source documents/data for accuracyVerify data and correct data where necessaryObtain further information for incomplete documents or system entriesUpdate data and archive unnecessary/outdated filesCombine and rearrange data from source documents where requiredTranscribe information into the required electronic formatCheck completed work for accuracyStore completed documents in designated locationsRespond to requests for information and access relevant dataComply with company data integrity and security policiesWork with the local Knowledge Management team to ensure that the recruiters and managers receive superior administrative support
Preferred Qualifications: : Professional work experience in legal, recruiting, or professional services industries is highly preferred. Bachelor’s Degree or equivalent work experience is required (JDs welcome). Comfortable and thrives working in a high-volume work environment. Ability to successfully manage multiple deadlines, self-starter, mature attitude, creative problem solver, task-oriented, attention to detail and sound judgment. High-level proficiency in written and oral communications. Strong technical aptitude and excellent proficiency in MS Office Suite is required.
[1] The use of “Manager” in this title does not imply that this position manages people.
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This position is located in Palo Alto, CA with potential relocation and sponsorship assistance depending on candidate qualifications.
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