Legal Secretary

Posting Date

04/18/24

Application Deadline

04/23/24

Pay Range

$20.15 - $32.00 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Public Defender

About The Position

The Maricopa County Public Defender’s Office is searching for a hard-working Legal Secretary with excellent communication and organizational skills to join our team. The Legal Secretary provides secretarial support services to our attorneys, which include the preparation of legal documents, handling of case files, performing reception tasks, transcription, and analysis of data.

If you are highly motivated and love to work in a fast-paced environment, you are just the candidate we are looking for!

About The Office Of The Public Defender

With over 400 employees, the Office of the Public Defender is the largest of the five indigent defense offices in Maricopa County. We are also one of the largest public defender offices in the country. Our office provides innovative, client-centered legal representation in the full range of criminal matters to clients unable to afford legal counsel. Our attorneys and staff are dedicated to treating our clients with respect and dignity as we defend their constitutional rights in a court of law. This is a fast-paced department with an opportunity to make a difference in the lives of the people we serve.

Proud to Offer

Perform work with a greater purposeTuition ReimbursementGrowth and stability since 1871Opportunities for growth and development within Maricopa CountyExceptional work-life balanceLow-cost, high-value healthcare for you and your qualifying dependentsEnrollment in Arizona State Retirement SystemPaid vacation, sick, and parental (birth/adoption) leavesMaricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day 1Extensive wellness program with $60 monthly medical premium discountsEmployee discounts for goods and servicesLearn more at Work With Us | Maricopa County, AZ

We Require

Two years of experience in a legal setting with knowledge in legal preparations and legal proceedingsHigh school diplomaPost-secondary education may substitute for the experience requirement on a year-for-year basisValid Arizona driver’s license upon hire

We Also Value

Criminal law office, indigent defense, and legal secretary experienceSecretarial experience, which includes dealing with law-related matters such as might be found in a law, insurance, or real estate office Bilingual (English/Spanish)

Job Contributions

Type and prepare legal documents, briefs, petitions, and memoranda from written copy, oral, or mechanical dictation in a fast-paced environmentTranscribe witness interviews from cassette tapes, CDs, and digital recordingsPerform as a receptionist for assigned unit or floor, answer a multi-line telephone, screen and transfer calls, direct visitors, sort and distribute mailTranslate brief letters or documents into or from Spanish/English; compose brief Spanish letters; interpret for Spanish-speaking individuals; interpret for visitors who speak SpanishCoordinate case files and calendars; file documents in hard files; prepare court calendars; schedule meetings, interviews, and legal calls for attorneysPhotocopy documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materialsSupport attorneys who represent persons who have been charged with and/or been convicted of crimes, some of which may include traumatic subject matterAccess information electronically from the Court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer questions for attorneys, staff, and clientsHand-deliver and/or pick up documents/items on and off-siteMay supervise clerical staff in the absence of a supervisor

Working Conditions

Emergency, exposure to traumatic subject matter (crime scenes, accidents, etc.), frequently changing tasks, decision-making, working in close physical proximity with others, public contact, and interaction with indigent defendants may be frequent occurrencesAbility to lift 10 – 25 pounds floor to waist and waist to shoulder

Selection Procedure

Only the most qualified candidates will be consideredConsideration will only be given to candidates who submit online applicationsCandidates will be contacted primarily through email and their Workday online application profileMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!