Receptionist

Job Title

Office Administrator and Receptionist

Location

Durham, NC (On-site)

Working Hours

Monday through Friday 8AM - 1PM

Main Purpose

This integral position requires a range of skills to successfully perform all the activities associated with representing Marken to visitors at our corporate Headquarters as well as being an effective team player and successful contributor to the administrative team.

The Office Administrator & Receptionist completes maintenance tasks with minimum supervision including but not limited to taking inventory, maintaining clean, tidy, and safe environment in the break room, storage room, reception area. In this role you'll also be greeting visitors appropriately, be hospitable, and determine each guest’s needs in a professional manner and direct them to the correct person. You'll be monitoring, managing, and limiting people entering and leaving a secure reception area following company policies and effectively supporting the Office Manager.

Other Duties Include But Are Not Limited To

Proactively become familiar with the firm through the company’s website, organizational chart and other material in order to accurately and effectively provide relevant information to callers and guestsSort and distribute incoming mail and packages, prepare outgoing packages while accurately using the set guidelinesScan and photocopy documents, print, punch, and bind books as requestedMaintain them in an organized filing systemManage and update various databases in MS Excel including but not limited to cell phone tracking sheets, badge access list, etc.Complete new hire office management checklist including but not limited to printing and activating badge for suite access, preparing new hire desks and name cardsAssist in organizing meeting rooms with necessary materials and equipment, maintain clean and tidy conference rooms throughout the dayRun errands, order, and pick up meals daily for EC membersProvide support to Marken team members and executives as needed

Job Requirements

High school or equivalent (Preferred)Proven track record with solid experience as a successful Administrative Assistant and ReceptionistProficient in Microsoft Office, PowerPoint, Excel, and OutlookAbility to learn with clear evidence of retaining and using gained knowledge and to follow instructions and execute tasks independently and accurately. Ask questions when in doubt.Strong organizational skills with a knack for maintaining clean and neat environments as well as filing systemsProactively identify problems and offer solutionsDetail-oriented with ability to analyze tasks and “see beyond the surface”, ability to think outside the box and offer suggestions for resolving problemsExcellent written and verbal communication skills and ability to accurately follow instructionsAbility to multi-task and prioritize ever-changing priorities while meeting deadlinesWork effectively and efficiently in a team environment, proactively report on project status and offer assistance to the teamAdapt easily and rapidly to change while maintaining a positive attitudeA quick study with ability to master the day-to-day office tasks and quickly establish themselves as a “go to” personTake ownership of position and other delegated tasks and demonstrate passion for the success of the team and company at large

Marken is a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution worldwide, and supports cell and gene therapy logistics services from clinical to commercial, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production.

Moving Our World Forward By Delivering What Matters.

EEO and Veteran Employer