Executive Assistant to Chief Executive Officer
📋 Role Overview & Responsibilities
Martin is seeking a confident, organized and ambitious Executive Assistant to join our team and provide a wide range of commercial real estate, business operations and administrative support of a highly confidential nature to the President and CEO.
Key Responsibilities/Job Functions
Serve as high-level administrative and personal support to President and CEO to include drafting and preparation of business correspondence, commercial real estate documents, spreadsheets, database updates, calendar management and scheduling.Function as transaction coordinator for both company and personal real estate matters. Manage a wide variety of commercial transactions and timelines from bid to close including preparing RFPs, Leases, Letters of Intent, Purchase Agreements and other requisite documents.Lead and foster client communication and interaction to help facilitate closings.Develop, direct and track transaction timelines and key dates, finalize and process documents and coordinate multiple schedules to close.Serve as confidential liaison between company executives, internal management, employees, clients, and guests.Research, analyze, organize and present information for reporting purposes. Coordinate data from a variety of sources for inclusion in reports and presentations.Take independent action when handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments.Coordinate and assign tasks to coworkers as needed for assistance and completion with executive projects or company reporting.Various other tasks and responsibilities, as determined and assigned by CEO.
Preferred AttributesAbility to thrive and deliver in a dynamic, fast paced environmentExceptional demeanor and strong work ethicExcellent client communication and customer service skillsSuperior verbal and written skills. Ability to effectively present information.Detail oriented; precise and accurate with numbers and terminologyExceptional organizational skills and ability to prioritize projectsAdvanced skills in Microsoft Office, ExcelAbility to calculate real estate figures - percentages, discounts, rental charts, commissionsAbility to function and make decisions with minimal direct supervisionUnderstanding of policy, procedures and business practices to achieve results and deadlines.
Ideal Job RequirementsAssociate's degree or equivalent from two-year college. Bachelor’s degree preferred.Minimum of 5 years supporting at the Executive level.8+ years of related or real estate experience.
BenefitsSalary Commensurate with ExperienceMedical, Dental and Vision Insurance - effective 1st of the month following start datePaid Time Off8 Paid HolidaysLife Insurance401(k) and matching
If you are a motivated individual with a passion for real estate and property management, we invite you to apply.
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This position is located in East Lansing, MI with potential relocation and sponsorship assistance depending on candidate qualifications.
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