HR Manager and Facilities Manager

Title: HR Coordinator and Facilities ManagerReports to: Executive Director & Human Resources Manager Supervisory Responsibilities: Receptionist; Facilities CoordinatorLocation: HoustonFLSA Status: Exempt

Job Type: Full Time, Exempt. 40 hours/week. This role’s primary responsibility is to be in office monitoring day-to-day operations and providing daily support to our HR Manager.

Travel: None Expected.

Qualifications: Bachelor’s degree required. 3 years’ experience in law firm.

Responsibilities Include

HUMAN RESOURCES – FIRM (Direct Report to Human Resources Manager)

Recruit non-attorney personnel for all offices.Oversee the onboarding and offboarding of all personnel.Maintain attorney and non-attorney Trello Boards. Coordinate, with Human Resources Manager, annual evaluations for legal support staff in the Houston office.Oversee Employee Tenure Program.Maintain firm lists, including: Master Phone List, Master Assistant List, Birthday Calendar, and Anniversary Calendar. Coordinate Administrative Professional Day acknowledgement for all offices.Work with Human Resources Manager to coordinate ongoing staff training. Additional Human Resources projects as needed.

HUMAN RESOURCES – HOUSTON (Direct Report to Human Resources Manager)

In coordination with Executive Director and attorney supervisors, act as a liaison between Houston legal support staff and management, including supervising workflow, teams, attendance, and performance.Manage and resolve Houston non-attorney personnel issues, conflicts, and concerns in conjunction with Human Resources Manager, Executive Director, and supervising attorneys. Make recommendations for staff assignments to attorneys.Engage Houston staff and promote positive culture to encourage retention.Support firm Policies & Procedures and legal support staff compliance with same.

FACILITIES – HOUSTON (Direct Report Executive Director) Manage facilities and related vendor relationships. Manage Houston Facilities Coordinator.Manage reception and all front of house needs.Overall responsible for Houston office up-keep, both operational and aesthetics.

ADDITIONAL FACILITIES MANAGER RESPONSIBILITIES – HOUSTON (Direct Report Executive Director)Oversee Firm Calendar and execution of in-office visitors, depositions, and/or events,Plan Houston in-house or off-site activities, parties, and celebrations.Coordinate Houston Adopt-an-Angel program and other volunteer activities.Oversee non-legal summer intern program.Plan and execute Firm Holiday Party.Maintain Houston emergency response, security, and safety protocols.Prepare reporting as needed.

Skills: Strong ability to problem solve and work independently.Contribute to success in a team-oriented environment.Strong communication skills.Proficient in MS Office.Hands-on experience with office hardware, including copiers and postage machines.Excellent time management skills and ability to multi-task and prioritize work.

Benefits: 401k matchingHealth, dental, vision insuranceLTD insurance Paid time offBonus eligible

McDowell Hetherington focuses on complex business litigation in the energy, financial services, and first-party insurance sectors. MH provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender expression, sexual orientation/expression, or genetics. In addition to federal law requirements, MH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.