Office Services Assistant
📋 Role Overview & Responsibilities
Job Type
Full-time
Description
SUMMARY: The Office Services Assistant performs various office administrative support duties, including handling mail, answering phones, filing, and word processing, while maintaining the highest customer service standards. Operates office equipment and refills supplies as needed. May perform other minor duties, including distributing petty cash, ordering supplies, and backing up receptionist.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Checking and responding to work / email requests for printing, copying, office supply orders and other ad hoc requests.Providing a “white glove” experience to MetroNational employees—assisting colleagues with various office support tasks, as needed.Regularly ordering supplies as needed.Coding invoices for Office Services orders.Responsible for maintaining a clean office services work room, keeping inventory current with weekly checklist and documented inventory control sheet.Responsible for cleaning conference rooms between meetings.Distribute inter-office and postal mail/packages.Various collaborations with the Marketing team and assisting with the execution of employee/external facing events.Serving as backup to Office Services Supervisor for general Office Services tasks.Serving as backup to the receptionist for lunch and break periods.Serving as backup to courier services, when needed. Driving a company-owned vehicle may be required.Miscellaneous duties may be assigned.
Requirements
EDUCATION AND REQUIRED EXPERIENCE
Associate or Bachelor’s degree preferred.1-2 years related experience.3+ years’ experience in a corporate environment preferred.
SKILLS, QUALIFICATIONS, AND OTHER REQUIREMENTS
Must have the ability to build a positive rapport with employees at all levels of the organization.Customer service oriented and approachable: including but not limited to providing a ‘concierge’ approach with colleagues and visitors; adhering to MetroNational’s ‘Best of Class’ standards.Strong organizational and time management skills.Must have a team-player mentality- a true willingness to assist fellow colleagues and visitors with miscellaneous receptionist/office support tasks.Extremely detail-oriented and self-motivated.Strong written and verbal communication skills.Ability to meet deadlines in a professional and precise manner.Proficient in the use of MS Office suite and possesses technical skills to complete the above tasks.
About Metronational
MetroNational is a private, family-owned real estate investment, development, and management company located in Houston whose core interest is the Memorial City mixed-use development. The cornerstones of its business philosophy are teamwork, loyalty, integrity, and professionalism, which have led to winning several awards:
Houston Chronicle Top WorkplacesHouston Business Journal Healthiest EmployersHouston Business Journal Best Places to WorkCigna Well-Being AwardAmerican Heart Association Fit-Friendly WorksiteMother-Friendly Worksite
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