Coordinator III, Facilities Operations

Miami-Dade County Public Schools (M-DCPS), an A-rated district, is the nation’s third largest school system with nearly 500 schools and a diverse enrollment of more than 335,500 students from over 160 countries. Our ongoing tradition of groundbreaking achievement has earned top recognition at the national and international levels and makes M-DCPS your best choice.

The Application deadline is Thursday, May 2, 2024 by 11:59 PM (EST). This is a DCSAA pay grade 42 position. Applicants need to contact Compensation Administration at 305-995-7043 or salinq@dadeschools.net for individual salary calculation.

Applicants Must Attach The Following Documents

Current resume Two (2) professional letters of recommendation signed or electronic signature and dated within the past 12 months (one year) of the application deadline. References must be from a person who can assess your ability as an administrator or your work ethic and character. The contact information for the individual who is recommending you must be on the letter. All application documents must be in SAP SuccessFactors by the application deadline in order to be considered for an interview.

Please attach any Professional Certifications or Licenses (view job description to see if required for this position).

This position requires acceptable performance evaluations for the past three years, if applicable. You can upload these evaluations to your candidate profile. If you are requesting veteran's preference, please attach form DD-214. M-DCPS employees who are moved to a final interview will require a reference evaluation from their immediate supervisor. Our office will email form #3506 (reference evaluation) to the supervisor. Following the application deadline, a screening committee will review the applications. The results of the screening will be sent via email.

CONFERRED TRANSCRIPTS WITH A GRADUATION DATE: Current M-DCPS employees do not need to submit official transcripts if highest degree earned is on file in the Office of Personnel Records (305-995-7258). For non-employees of M-DCPS, official transcripts will be required if you are recommended for the position. Your degree must be from an accredited university. If position does not require a college degree, you are required to have at least a high school diploma. Applicants with academic training and degrees granted outside the U.S. must submit a credential evaluation report from an agency approved by Florida Department of Education that includes a statement of degree equivalency.

Candidates invited to an interview will be assessed in the following areas: Experience, Job Knowledge, Reasoning and Decision-Making Skills, Ability to Present Ideas Effectively and Ability to Communicate in Written Form. Candidates selected for an interview will be invited to complete a written essay prior to the Initial Interview.

If you have any questions, please contact Mr. Jorge Rubio, District Director, at 305-995-7247 or by email at jrubio@dadeschools.net .

Salary Min: 59,487.00

Salary Max: 101,146.00

JC 0347, Coordinator III, Facilities Operations-53363983

Occupational Summary

Plans, coordinates, and controls corrective and preventive maintenance activities and capital projects of selected trade groups and contractors involving building systems, facilities, equipment and grounds. Supervises licensed professional contractors, and staff responsible for corrective and preventive maintenance activities and capital projects.

EXAMPLE OF DUTIES

Directly responsible for ensuring that all building maintenance systems, equipment and grounds are properly maintained at assigned locations. Assists School Board architects and engineers in the recommendation of evaluation of material, specifications and contract compliance for new or modified facilities. Coordinates design, maintenance, and construction projects performed by District personnel and/or contractors; manages the coordination, planning, programming, budgeting and cost effective utilization of in-house resources equipment, vehicles, and supplies, as well as supplementary contracted services when applicable. Supervises employees and participates in interviewing, training, evaluating staff and assignments and recommending employment or promotion. Resolves conflicts including documenting performance issues and employee behavior etc. Coordinates scheduling of complementary trades and assignments required to complete jobs. Evaluates and plans projects in order to minimize the requirement for scheduled overtime. Inspects all overtime projects during execution to ensure the quality and satisfactory completion of work within the time allocated. Ensures employees are in compliance with all policies/procedures and rules governing Miami-Dade County Public Schools’ Maintenance Operations, the State of Florida, and other regulatory agencies. Responsible for uniform implementation and continued evaluation and refinement of District-wide preventive maintenance program. Inspects and identifies facilities discrepancies and needs related to the physical plant. Plans, schedules, executes, and monitors corrective and preventative maintenance activities and capital projects. Visits assigned facilities and meets with site administrators regularly. Inspects sites for deficiencies and facilitates action for correction. Identifies and provides for corrections of health and safety deficiencies and develops school by school work plans to address such as defined by the School Board, Health Department, the State of Florida and other regulatory agencies. Ensures a high standard of efficiency by developing, monitoring and managing systems in support of planned maintenance schedules; evaluates actions performed by contractor and District personnel and ensures compliance with regulations, procedures and specifications. Administers construction and maintenance contracts, develops contract documents, monitors contractors’ performance, inspects projects and processes payments to contractors for assigned projects. Use electronic databases, scheduling applications, Computerized Maintenance Management System (CMMS) and spreadsheet software programs in order to create, maintain, review, analyze and evaluate allocation of human resources, cost per square foot, work order completion data and other information for reports to be used by various administrative levels and departments through the district. Performs other duties related to general administrative responsibilities of the position.

Physical Requirements

This work requires the following physical activities: climbing, bending, stooping, kneeling, twisting, reaching, sitting, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity. The work is performed primarily indoors and outdoors and requires frequent in-county travel.

Minimum Qualification Requirements

Bachelor's Degree in Business Administration, Public Administration or in a technical field such as Construction, Engineering or Architecture and two (2) years experience in the direct supervision of the daily activities of a large multi-trade work force engaged in the maintenance and construction activities of a large school District or other public/private institution.

OR

High School diploma and a minimum of eight (8) years documented experience in management including a minimum of three (3) years experience in the direct supervision of the daily activities of a large multi-trade work force engaged in the maintenance and construction activities of a large school District or other public/private institution.

Knowledge of Federal, State and Local laws, codes, ordinances and rules pertaining to the design, construction, occupancy and maintenance of educational and ancillary facilities. Skilled in the use of Computerized Maintenance Management Systems and project scheduling software. Possession of a valid Florida Drivers License. Demonstrated ability to communicate effectively in both oral and written forms.

We are an equal opportunity employer!