Administrative Assistant

Company Overview

Millennium Space Systems, A Boeing Company delivers affordable, high-performance space systems for exacting customers. At Millennium, you will be part of a close-knit team working on exciting technological problems. We work in an open environment where ideas are shared across all disciplines, and there are ample opportunities for advancement based on excellence. Superstars are welcome.

At Millennium, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity, and inclusion are core values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Job Summary

Millennium Space Systems is seeking an experienced Administrative Assistant whose responsibilities include performing a variety of support functions including administrative activities, scheduling meetings, appointments and travel, leading oversight for our travel systems, and providing meeting/training support. We need someone with a start-up vibe in their DNA and whose philosophy of change is "bring it on!". Our Administrative Assistants adapt easily to technology, have strong written and verbal communication skills, and demonstrate strategic thinking and a growth mindset.

You will be working with others who are passionate about aerospace and making a positive impact on the industry; though no aerospace knowledge is required, your willingness to learn will make the difference

This position's internal job code is Office Administrator. Our team is currently hiring for level 2.

Responsibilities

Coordinates and processes domestic and international business travel arrangements; monitors designated business traveler's logistics as requested by managementGenerates expense reports and assists in reconciling Executive Assistant corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cardsCreates, edits and maintains electronic and written communication based on a variety of sources including taking and synthesizing meeting minutesTracks and maintains information relative to program, department and business operationsProcesses and screens incoming and outgoing communication and correspondence to ensure proper dissemination of informationSupports Executive Assistants in prioritizing and scheduling management-level employee time and availabilitySupports Executive Assistants as required to track and maintain designated conference room schedules and work deconfliction planningSupport Executive Assistants as required to plan and implement logistics for management level internal and external meetings and eventsPerform other duties as assigned from Executive Assistants

Minimum Qualifications

2-4 years of experience providing support to a senior leadership in a fast-paced environment Computer literacy and proficiency in Microsoft Office, including quick mastery of its applications, are essentialExperience with travel, expense, and AV applications; proficiency in various software applications is a mustFamiliarity with SharePoint and adept calendar management skills Very strong accuracy and attention to detailExcellent time management skillsAbility to transport self between local work sitesAbility to balance multiple projects and competing priorities in a fast-paced environment Self-starter with strong ability to collaborate in a team environment and also work autonomously

Physical Demands of the Work Environment

Ability to operate standard computer software (Microsoft office and ERP), equipment and keyboards Ability to transport self between office campuses Ability to work in normal office as well as inside and outside industrial working environments Aability to fly on regular commercial airlines to offsite locations and launch facilities

Please note that the salary information shown below is a general guideline only of what is reasonably expected to be paid for the position. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Summary Pay-Range

Level 2: $49,300 - $72,500

Benefits And Perks

Millennium Space Systems offers a very competitive benefits package to include medical, dental, vision, and 401k plan.

Before applying, please note

Millennium is DDTC-registered, ITAR-compliant Company. This position is located at a facility that requires special access. Applicants MUST be U.S. citizens and eligible for a security clearance. Additionally, applicants must be willing to apply for and maintain a security clearance. We are proud to be an Affirmative Action/Equal Opportunity Employer. We encourage veterans, disabled veterans and disabled individuals to apply for any open position for which they feel they are qualified.