Executive Assistant
📋 Role Overview & Responsibilities
Our client, an investment management firm located in Midtown, NY, is looking to add an Executive Assistant to support their Deputy COO. Responsibilities of this position include managing a calendar for a C-level executive, arranging internal and client meetings, managing incoming phone calls, and assisting on various ad-hoc administrative and minor accounting needs. The ideal candidate will come with at least seven years of experience supporting an executive-level finance professional, excellent organization and communication skills, and the ability to handle a fluctuating work schedule.
Responsibilities Include:Booking client and internal meetings, organizing meeting materials, and taking notesAssisting executives with processing Accounts Payable and reimbursable expensesOrganizing calendars, updating file databases, and assisting on any projects as needed
Requirements:At least seven years of experience supporting a C-Level executive, preferably for a large financial services firmAbility to manage and update multiple schedulesStrong capabilities in Microsoft Outlook and Excel
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This position is located in New York City Metropolitan Area with potential relocation and sponsorship assistance depending on candidate qualifications.
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