Records Administrator
📋 Role Overview & Responsibilities
Our client is looking to hire legal assistant to help handle routine requests and processes related to records management. Candidate will help with exporting emails, gathering data from network drives, and organizing information in accessible formats for reference. The aim is to streamline processes, improve efficiency, and transition towards automation in the long term.
Legal Assistant6+ months contract/CTHWashington DC
Details:Records management function is external and separate from IT but heavily reliant on IT for technology-related requests.HM’s team, primarily responsible for email systems, is overloaded with administrative and records-related tasks.Tasks involve accessing emails, managing document network drives, and completing technology-related requests for the Records department.Knowledge of navigating network drives and email systems is essential.Training: Provide initial training on the firm’s technology stack, focusing on email and file management systems. Additional training on legal documentation processes would be advantageous.Integration: Employees start under IT to develop the necessary technical and process knowledge, with mentorship from experienced team members.Long-Term GoalsAutomation: Develop and implement automation strategies for routine records management tasks to increase efficiency and reduce manual labor.Documentation and Process Optimization: Create comprehensive documentation of all processes. Streamline and standardize operations to improve workflow and efficiency.Knowledge Transfer: Establish ongoing training and development opportunities to ensure all team members are proficient in new technologies and processes.Additional ConsiderationsLegal Acumen: While not mandatory, a background in legal settings or paralegal experience would be beneficial for understanding the context and specifics of legal records management.Technology Tools: Assess current tools and possibly introduce more robust document management software or collaboration tools to support the team’s activities.
Appreciate your response/ Referral back. If available and interested, email at shilpi.basu@itmmi.com for more details.
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