Contract Administrator

Work hard, have fun! At MMC Contractors, our culture is built on hard work – but while enjoying ourselves in the process. Our family of construction companies prides itself on our 90 year history, our 100% employee ownership structure, our competitive pay and benefits... But what we pride ourselves most in is our people. We truly believe that our people are our greatest asset, and that’s why we place a heavy emphasis on recruiting, training, and retaining the best and brightest talent in the industry. Are you ready to become a part of the MMC Contractors family?

Nature of Work

Provide Administrative Support Services.

Essential Responsibilities

Under technical supervision, coordinate and administer routine contract (subcontract) work using standardized and prescribed methods.May be responsible for assisting in the preparation and submission of submittals on materials and equipment.May be responsible for assisting in preparation of bid packages and issuance of subcontracts, as needed.May be responsible for managing/adding new projects and/or services in Vista database.Manage/coordinate project documents such as change orders, project updates, certificates of insurance, subcontracts, etc.Create and maintain job files: contracts, job-related correspondence, certificates of insurance, bond requests, documents, spreadsheets, and databases as necessary.May be responsible for compiling and administering owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP).Assist Project Managers by updating owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP) requirements for subcontractors.May be responsible for preparing and processing monthly project billing to include submitting to customers, pulling aging report, and following up outstanding payments.May be responsible for assisting service department by preparing and submitting service contracts.May be responsible for supporting warehouse team with administration of tool tracking program.Manage/update contractors and business licenses.May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.Obtain Contract Risk Insurance Specialist certification and maintain required CEs.May be responsible for training Contract Admin staff on how to read and interpret endorsements.Communicate endorsement accommodation requests to executive team.Ensure subcontractors are in compliance with invoice and insurance requirements.Promote the company safety culture and safety awareness throughout the company, projects, or office.Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Qualifications

Ability to perform work accurately and completely, and in a timely mannerStrong communication skills, verbal and writtenAbility to understand and implement best practice standardsKnowledge of organizational structure and available resourcesAbility to quickly and effectively solve complex problemsAbility to deliver quality through attention to detailOrganizational skillsListening skillsAbility to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levelsAbility to be proactive and resourcefulAbility to follow-up on inquiries in a timely mannerAbility to prioritize multiple projectsProficiency in MS Office and all other company utilized softwareAbility to build relationships with team members that transcend a projectAbility to build relationships and collaborate within a teamAbility to learn and use a variety of software, tools and systems necessary to meet business needsKnowledge of construction industry terminology and documentsAbility to supervise personnelAbility to provide performance management feedback and complete evaluations

Education

High School Diploma or General Education Degree (GED), or equivalent experience

Experience

2 years or more of related work experience preferred

Decision Making

Follows directions and refers all exceptions to supervisor

Physical Demands

Must be able to lift up to 25 poundsNormal office environmentFrequent activity: sitting, viewing, and typing on computer screenOccasional activity: standing, walking, bending, reaching above shoulder

MMC Corp and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA