Administrative Specialist

Administrative SpecialistPosition Type: Full Time, Non-exempt, Hybrid (3 Days Onsite)Location: LASalary Range: $26.00/hour**The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.-------------

Are you ready for an amazing opportunity to gain exposure to the business operations of a nationally recognized law firm before attending law school? At Munger, Tolles & Olson, LLP, we are seeking an Administrative Specialist to be part of our team of professionals. Here’s why you should consider joining us:

Collaboration with Legal Professionals: Interact with our experienced attorneys and legal experts. Collaboration with Firm Business Units: Interact with and support our business units on various projects. Gain a clear understanding of how law firms operate.Impactful Work: As an Administrative Specialist, you’ll have the chance to make a difference in today’s world supporting our Associates and internal business units.Continuing Learning Opportunities: We believe in continuous growth. Each week we offer an opportunity to hear directly from our Associates on litigation strategies including AI best practices, eDiscovery, ethics, etc. Take advantage of our education opportunities to enhance your skills.

The Administrative Specialist performs a variety of administrative tasks to support business professionals, legal secretaries, attorneys and other administrative teams or staff. The Administrative Specialist maintains a general knowledge of the Firm’s business units and practice areas/groups. The Administrative Specialist provides a high level of personalized customer service and support while producing a high volume of consistently excellent work product in order to support the success of the Firm.

Job Functions & Responsibilities

Administrative AssistanceCoordinate Payment of Invoices: Arranges for and track accurate payment of vendor invoices, charge vendor invoices to client/matter when appropriateManage Large Document Projects: Sends, tracks and manages document projects handled by the Word Processing Center, Service Center and outside vendorsTranscribe: Transcribes from audio or video files, handwritten materials and dictation

Other Support FunctionsCommunications Support [all tasks are done on behalf of assigned attorneys]Client SupportTravel Management & Event ManagementAssigned Department Support

GeneralMaintain Confidentiality: Keeps the highest level of confidentiality of all firm and client information, records and files, both within and outside of the FirmParticipate in Projects: Participates in special projects as assigned Professional Development: Participates in training of new software for firm processes

Qualifications & Skill Requirements A high school diploma is required. A college degree or administrative assistant experience is preferred.The ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results. Produce accurate work while meeting time-sensitive deadlines.Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities including clients and prospective clients of the Firm.

Why Choose Munger Tolles?Precedent-Setting Cases: Clients turn to us for groundbreaking cases that demand creative thinking.Resourceful Deployment: When the stakes are high, we can mobilize an “army of trial lawyers”.High-Profile Representation: We represent major entities such as Bank of America, Edison International, Oaktree Capital Management, PG&E, and Berkshire Hathaway.

Our Exceptional Attorneys:Clerkship Experience: Nearly 75% of our lawyers and over 80% of our litigators have clerked for federal or state judges.Diverse Backgrounds: Our attorneys bring additional dimensions to client service. Some honed their skills as assistant U.S. attorneys, while others hold advanced degrees in fields like physics, engineering, and medicine.

The Administrative Specialist role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today’s world.

For full details of the position and for information on other job opportunities, please visit our website at www.mto.com

• ------------About Munger, Tolles & OlsonMunger, Tolles & Olson has been consistently ranked on The American Lawyer’s A-List since its inception in 2004, including seven years in the top spot. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.----------MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.-------------Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.