Executive Personal Assistant/Chief of Staff

Executive/Personal Assistant + Chief of StaffPacific Palisades

Westside entertainment family seeks /PA + Chief of Staff in the Pacific Palisades.

The ideal candidate is detail-oriented, consistent, structured, and organized when taking on complex tasks and situations. Strong communication and interpersonal skills are essential as this person will manage executive relationships and do so with tact and precision. High enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality.

This position is based in Los Angeles.

Key Duties

Prioritize, coordinate, maintain, and manage jam-packed and ever-changing calendars with sharp detailExecute day-to-day administrative tasks, including organizing documents, arranging deliveries/returns, and updating contactsGatekeeper of time - manage requests based on the appropriate priority while maintaining an excellent service experienceThe role will serve as a liaison between an entertainment industry principal and her publicists, agents, managers, social media team, glam team, assistants, and business managers.Prepare correspondence, reports, presentations, and meetings as neededThoroughly prepared for all meetings, media interviews, conference panels, podcasts, etc., by gathering relevant materials, background, and supporting informationMonitor household spending, handle insurance, and be in charge of all personal and business gifting.Coordinate international and domestic travel logistics, including flight itineraries, hotel rates, reservations, and car servicesThe family has multiple homes so the assistant will be responsible for collaborating with and overseeing the local house managers at each property, including scheduling and sourcing vendors and staff.Be on-call and available for business and personal needsAdditional ad hoc tasks as assignedOpen to travel and the possibility of spending 2 months in New York.

Requirements

Bachelor’s Degree required3+ years of experience in an executive assistant position supporting C-Suite executives

Ability to prioritize effectively in a fast-paced environment and stay calm under pressureDetail and solution-oriented, with an eye for qualityProactive and highly organized with strong follow-up skillsExcellent written and verbal communication skillsProficient in G Suite and Apple productsExperience in the Fashion/Beauty/Lifestyle industry a plusThe attitude that no task is too big or too small.