Office Assistant

Job Overview: We are seeking a highly organized and detail-oriented individual to join our team as Office Staff. The successful candidate will play a crucial role in maintaining a smooth and efficient office environment. Responsibilities include a combination of administrative, clerical, and support tasks to contribute to the overall success of our organization.Key Responsibilities:Administrative Support:Perform general office duties such as data entry, filing, photocopying, and scanning.Manage and organize excel documents, and correspondences with customers and vendors.Assist in scheduling appointments, meetings, and maintaining calendars.Coordinate travel arrangements and accommodations for owner.Customer Service:Answer phone and provide information to customer’s inquires.· Office Maintenance:· Ensure the office is well-maintained and organized.· Order and manage office supplies and equipment. · Purchasing/Inventory Control:· Daily - update inventory in excel spreadsheet of products shipped previous day.· Purchasing of raw materials and finished goods. Create PO and email to vendor.1. Follow up calls on open purchase orders.2. Constant contact with all vendors.· Inform Owner of any price increases.Source better pricing when applicable. · Periodic physical inventory to update inventory spreadsheet. Facilitate remote pickups via Fed Ex for overseas vendor orders.· Marketing:· Website and social media administrator – update and delete product photos, post special promotions, etc· Brochure design – making new one page flyer and/or editing existing · Create email blasts through Constant Contact and/or Canva.· General Photoshop work for customer service and fulfil Customer requests for electronic files/drop box for catalogs/products

Qualifications:High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.Proven experience in an office support role.Strong organizational and multitasking abilities.Excellent written and verbal communication skills.Proficiency in MS Office Suite.Ability to handle sensitive information with discretion and maintain confidentiality.Attributes:Detail-oriented and thorough.Excellent time management and prioritization skills.Strong interpersonal skills.Adaptability and ability to work in a fast-paced environment.Positive attitude and a willingness to learn.If you are a dedicated and organized individual looking to contribute to a dynamic work environment, we encourage you to apply. This role offers an opportunity for professional growth and development within our organization. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. ResponsibilitiesAnswer phones and direct calls with a positive attitude and an energetic work ethicProvide office guests with a hospitable experienceAssist in handling office requests for dial-ins, conference rooms, travel requests, etc.Order office supplies and provide inventory control system

QualificationsProficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)Excellent written and verbal communication skillsAbility to multi-task, organize, and prioritize work