Purchase Specialist

Johnston County Public Schools Purchasing Specialist (2765)Purchasing Specialist 2765JOHNSTON COUNTY PUBLIC SCHOOLS JOB DESCRIPTIONPOSITION: Purchasing Specialist FLSA STATUS: Non-exempt LOCATION: Financial ServicesTERM OF EMPLOYMENT: 12 Months PAY GRADE: 66REPORTS TO: Director of Purchasing ESSENTIAL DUTIES AND RESPONSIBILITIES:Under the general direction of the Purchasing Director, manages P-Card program including, but not limited to, coordinating, implementing, and administering the P-Card program.Analyze P-Card purchases through the Works System; work with staff to ensure complete accuracy (correct budget codes, proper documentation, etc); sign-off once complete Provide technical support to P-Card managersReconcile the monthly P-Card StatementMonitor monthly spend analysis per P-Card ensuring no transaction exceeds budget and approval limitsEnsure all P-Card purchases reflect prior approval and PO allowancesImplement P-Card payments for all applicable utilities - Monitor and initiate monthly journal entriesAnalyzes and approves requisitions for P-Card, Contracts and Requests per RFPsCollaborate with Director of Purchasing to ensure requirements are met prior to approvalRefer back to Director of Purchasing for all questions or requisitions without minimum requirementsProvides district-wide quotes/bids and processes district-wide ordersAssist with RFP process, ensuring compliance with posting and advertising requirements Attend meetings as needed on behalf of the Director of PurchasingMonitors bid and contract requirements from preparation of specifications to end of term contractContact departments annually within the last quarter of the fiscal year to discuss contract needs effective July 1 so all RFP, bidding, and approval processes are complete for PO preparation on July 1 annually.Works with departments closely ensuring proper execution of contracts prior to start of servicesMonthly contract reconciliation ensuring proper purchasing requirements are followed prior to implementation and the encumbered/year-to-date expenditures are within the contract and PO terms.Assists principals with school level contracting needs.Monthly purchasing reconciliation ensuring all project financial aspects are within RFP guidelinesProjects as assignedOther duties as assigned Page 1 of 2

Shift Type Salary Range LocationKNOWLEDGE AND ABILITIES:Working knowledge of purchasing conceptsAbility to establish and maintain effective working relationships with othersAbility to take initiative and work independently and within a team environmentAbility to maintain confidentialityConsiderable knowledge of computer applicationsEffective oral and written communication skillsEffective time management skillsExcellent organizational skills and ability to multitaskAbility to perform computations accurately and with reasonable speedAbility to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and preparation of fiscal reportsAbility to complete complex tasks and minimize errors with attention to detailAbility to establish and maintain effective working relationships with school system staff and vendorsACCEPTABLE TRAINING AND EXPERIENCE:Associate Degree in Accounting, Business, or related field with at least 1 year of purchasing experience or High School Diploma or equivalent with at least 3 years of purchasing experience,NC school system accounting experience preferredP-Card experience a plusPHYSICAL REQUIREMENTS:Ability to communicate effectively in written and oral formsAbility to physically perform the basic life operational functions of grasping, sittin