Administrative/Project Assistant

Make a Difference! Join an organization dedicated to defining and advancing high-quality and accessible cancer care globally so patients can live better lives.

This position is responsible to provide a wide range of administrative and project support to the NCCN Foundation and requires flexibility, initiative, professionalism, and the ability to manage multiple projects simultaneously. The Administrative /Project Assistant reports to the Executive Director, NCCN Foundation and coordinates, prepares, and tracks supporter and collaborator correspondence and agreements, and finalizes formal deliverables.

MAJOR RESPONSIBILITIES

Administrative Functions:Supports the Executive Director, NCCN Foundation, by assisting with departmental administrative responsibilities including, but not limited to,Developing and running donation and metric reports for the NCCN Foundation and the NCCN Finance DepartmentAssists with maintaining a detailed database of all donors, tracking and acknowledging donations, and preparing correspondenceEnsuring timely and accurate data entry into the various operational, donor and financial systems used by the FoundationMaintaining the Foundation’s online giving pageSupporting the Executive Director’s travel plans to meet with supportersAssisting with the coordination of the annual fund/solicitationCompiling materials for meetings, events and conferencesPreparing American Express and Expense Report reconciliationsProvides support to the NCCN Foundation Board of Directors including, but not limited to,Tracking NCCN Foundation Board member information, noting Board membership changes, participation and meeting attendanceAssisting with preparation for the bi-annual Foundation Board meetings including organizing meeting schedules, preparing materials and taking minutesProvides excellent external and internal customer service and constituent careProvides back-up assistance for front desk receptionist including answering phones and the suite entrance intercom as neededConstituent Engagement Support:Support fulfillment of the NCCN Foundation stewardship planProvide support for constituent engagement/donor cultivation events/activities, as directed by the Executive DirectorDevelop presentations, resource materials, etc. to support priority fundraising strategies, as directed by the Executive Director

EDUCATION/RELATED EXPERIENCE:Bachelor’s Degree or equivalent work experience3+ years administrative experience supporting senior level executive in a health professional or other non-profit organization with increasing responsibility

SKILLS AND ABILITIES:Ability to manage multiple tasks simultaneously, follow-up, and meet deadlines with shifting prioritiesAbility to handle confidential information in a discreet, professional mannerExcellent verbal and written communication skills and ability to interact effectively with internal and external staff, managers and board membersExcellent telephone skillsStrong proofreading abilities and absolute attention to detailHigh level proficiency in MS Office products, particularly Word and Excel

This position represents a unique opportunity to build a career with a premier organization. We offer competitive salary and excellent benefits.

EOE. No calls please.

This position is located in Plymouth Meeting, PA with the ability to work remotely up to 2 days per week.