MWR Human Resources Assistant - Clerical

Summary

This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Southwest (CNRSW), San Diego, CA and field Human Resources Office. Incumbent serves as an HR Assistant and performs office clerical duties in support of all HR functions and office maintenance.

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Duties

Prepares a variety of related clerical tasks in support of recruiting, staffing, benefits administration, position classification, background investigation, etc. Answers questions or explains to applicants and employees in person or by telephone routine HR policies and procedures. Refers questions of a more complex nature to the HR subject matter expert for action/response. Files documents in Official Personnel Folders (OPF). Responsible for proper filing of all documents and OPFs. Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely. Performs data entry such as new hire, employee changes, etc in Human Resources Information System (e.g., SAP HR). Develops and maintains spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas. Maintains various files; performs file disposals according to prescribed schedule. Composes various correspondence. Completes Unemployment Insurance claims and Employment Verification. Enters new hire data in E-Verify. Responsible for filing and maintaining I-9 forms. Performs periodic supply, equipment and asset inventories. Maintains supply and related files. Is the primary office procurement point of contact. Incumbent is the office primary Government Charge card holder. Prepares correspondence for mailing or FEDEX. Maintains office calendars and reservations. Performs other related duties as needed to support FFR's mission.

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Requirements

Conditions of Employment

Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment. Must meet federal suitability requirements including successful completion of background investigation and obtain/maintain a Secret Security Clearance (T3).

Qualifications

General knowledge of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook). Ability to provide general advice and assistance on interpretation of basic HR and office policy. Ability to communicate effectively both orally and in writing. Skill and ability to compile, gather, assemble, consolidate and comprehend personnel data. Ability to establish and maintain various types of records and reports requiring accuracy. Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner. Possess interpersonal skills. Two or more years of experience in an office setting preferred. Previous NAF HR experience preferred but not required.

Education

N/A

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

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Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

NRSW Region NAF HR Office

750 Pacific Coast Highway

San Diego, CA 92132-0058

US