Real Estate Administrative Assistant
📋 Role Overview & Responsibilities
The Real Estate Administrative Assistant provides administrative support related to the Company's real estate activities, including property ownership research, processing site control and other documentation, and managing real estate documentation and information. This position is located in the Real Estate Section of the Legal Department and will work with it and other internal and external stakeholders, to ensure the efficient and effective management of the Company’s real estate portfolio. The Real Estate Administrative Assistant is a position that reports directly to the Director of Real Estate. Key aspects of this role include, but are not limited to: Provide exceptional administrative support to all Real Estate Section Team MembersCoordinate execution, processing and organization of real estate documentation (DocuSign and e-recording, among other things)Assist with Company project transactions, including acquisitions, dispositions, and leasingSupport the Real Estate Section and Legal Department in the preparation of real estate-related documents, including contracts and site control documentsCoordinate with internal and external stakeholders to ensure the timely and accurate completion of real estate transactions and related tasksSupport Director in managing and maintaining real estate records, including electronic databases and physical filesMonthly and Ongoing Duties include, but are not limited to:Collaborate with other departments to ensure the efficient and effective management of the site control and other documentation related to the Company’s real estate assetsMaintain Real Estate Section and related Legal Department recordkeeping with electronic and hard copy filing of documentsOpen and disseminate Legal Department mail to appropriate recipients, including scanning and emailing to fully remote team membersMaintain notary commission with the State of Maryland and be available to notarize documents as needed Education: Associate's or Bachelor's degree in Real Estate, Business, or equivalent preferred but not required
Experience: At least 1 year office and/or real estate experience, knowledge of real estate terms and timelines and a general understanding of how a contract transaction is processed is preferred.
Special Requirements: Commissioned and active Maryland Notary Public, or ability to obtain commission within 60 days of employment required Skills:Must be dependable, extremely detail-oriented and self-motivated, with ability to multi-task and thrive in a fast-paced environmentFast and accurate typing skillsProactive and professional communication with internal and external partiesTracking and organizing pertinent deadlinesMust be able to collaborate with team members and work individually as neededComfortable and capable of a wide range of computer systems and CRMs, includingMicrosoft Office/One Drive/SharePointExcelPowerPointSimpliFileSalesForceMonday.comContract PodAiWork with a sense of urgency and be able to prioritize tasksEnthusiasm for learning – proven ability to develop expertise quickly
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This position is located in Annapolis, MD with potential relocation and sponsorship assistance depending on candidate qualifications.
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