Administrative Assistant 1 (NY HELPS) - 22116

Minimum Qualifications

NY HELPS Non-Competitive Minimum Qualifications

Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 1.

OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.

The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Preferred Qualifications: The ideal candidate should possess excellent written and verbal communication skills. They should also demonstrate strong organizational abilities, with the capacity to effectively prioritize multiple assignments. Proficiency in Microsoft Office Suite, SharePoint, and Webex is preferred. Additionally, the candidate should be capable of working both independently and collaboratively as part of a team. Also, the candidate should have the ability to work effectively with a diverse group of professionals.

Duties Description

The Special Supplement Nutrition Program for Women, Infants, and Children (WIC) provides nutrition education, breastfeeding support, referrals, and various nutritious foods to low-income pregnant, breastfeeding, or postpartum women, infants, and children up to age five in order to promote and maintain good health.

The Administrative Assistant 1 will offer essential administrative office support in the Metropolitan Area Regional Office (MARO), Bureau of Supplemental Food Programs – WIC, within the MARO Division of Nutrition. Responsibilities will involve managing incoming telephone calls and directing them to the appropriate staff, organizing electronic and physical program files, preparing necessary documents and correspondence, maintaining schedules for program staff’s official duties, meetings and vacation time, arranging meetings including WebEx, creating agendas as required, initiating Webex, starting WebEx meetings, documenting meeting minutes as necessary, handling incoming mail and appropriately directing official correspondence both internally and externally, as well as executing general office duties for leadership and program staff within the MARO WIC Program.

Additional Comments

Full-time, contingent permanent appointment. Appointment may be made at a trainee level. A two-year traineeship leading to Administrative Assistant 1, Grade 11, is in effect.

Transfer candidates, you may be asked for a Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

Holiday & Paid Time Off Public Service Loan Forgiveness (PSLF) Pension from New York State Employees’ Retirement System Shift & Geographic pay differentials Affordable Health Care options Family dental and vision benefits at no additional cost NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm