Office Assistant 1 (NY HELPS)

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-competitive Minimum Qualifications

None

Competitive Minimum Qualifications

Interested candidates must be reachable on the Beginning Office Assistant 1 eligible list or eligible for transfer under Section 70.1 of the Civil Service Law or a 55 b/c eligible candidate.

Duties Description

The incumbent will be required to

Perform clerical related tasks such as creating, and maintaining and filing folders, data entering, photocopying, and distributing materials. Use common office equipment such as printers, photocopy machines, and scanners. Prepare envelopes, forms, and reports when required;Manipulate an alphanumeric keyboard; use and navigate various computer systems and software applications; enter and/or retrieve and search for information;Use office equipment such as computer, printers, photocopiersMaintain confidentiality of information; exercise good judgment;Multi-task and prioritize assignments, organize work load;Develop a strong working knowledge of agency computer systems and software.Perform tasks accurately within prescribed time frames to ensure deadlines and unit goals are timely met.Communicate clearly and effectively, both verbally and in writingEstablish and maintain effective working relationships with co-workers and management.Perform other duties as required.Comply with Office of Human Resources Management, Code of Conduct, Ethics, Internal Control Rules, Policies and Procedures.Adhere to the Department’s time and attendance rules.

Additional Comments

New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.