UTS-Temporary Conference Coordinator at UNC Chapel Hill

UTS - Temporary Conference Coordinator at UNC Chapel HillDuration: up to 11 monthsFull time, 40 hours a week. Hybrid schedule Campus: UNC Chapel HillHourly rate: $26-$28/hour depending on experiencePrimary purpose of position: This position will coordinate with Water Institute management, staff, and students to deliver a world-class, professional, organized, science-driven, inclusive and globally accessible conferencePrimary responsibilities of the Event Coordinator include:

Conference planning, implementation, and administration

Serve as the primary point of contact for all logistics related to the Water and Health Conference; speaker/volunteer/attendee managementOversee all aspects of conference registration to include; troubleshooting the platform, managing customer service requests, training volunteers/staffLead the marketing efforts related to conference planning to include; hardcopy/virtual program development, webpage management, communications and media; email campaignsCo-Chair the conference planning committee, maintaining accurate meeting minutes and action items for each member; owning the responsibility to manage member deadlines/directivesConsults event stakeholders to perform needs assessment, recommending options for space, format, technologies, logistics, and other event detailsAssist in the administration of travel scholarships and visa letters requested by conference participantsServe as conference concierge and resource for VIP guests and UNC Senior LeadershipAssist in administrative tasks associated with abstract review; communications; tracking completion, follow-up with assigned reviewersProvide support for coordinating and organizing the schedule of presenters and events under the overall conference programBudget management to include preparing and managing resource estimates (budget, effort) to ensure value on investment; contract review and finance management to ensure vendor paymentAdminister conference surveys and summarize key metrics/feedback for senior management; schedule post-conference debriefs/feedback sessionsSupport conference-related fundraising efforts, including basic market research needed for optimizing sponsorship packages/benefits, scheduling outreach/information sessions, and providing customer service to sponsors as neededRequired Skills:

Advanced knowledge of office productivity software such as Microsoft Outlook, Word, PowerPoint, Excel, TEAMS, and Zoom. Prior experience with similar responsibilities.