Brokerage Assistant - Commercial Real Estate

Part-Time/Administrative Assistant - Commercial Real EstateNorthmarq - Salt Lake City, UT Northmarq is entering a new era, and a landmark career opportunity is waiting for you. Northmarq is independent, and fiercely so, with the freedom to do things the right way. To hire the very best. To give them the resources to thrive. We do it because that’s what we believe. Northmarq is not held back by principles, we’re propelled by them. We and our clients are growing fast because we’re providing something rare and valuable: easy access to the industry’s best talent, an agile and collaborative style, and vast resources to execute flawless deals for our clients and partners. Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate. Northmarq is currently seeking a dynamic individual for the role of Part-Time/Administrative Assistant (30 hours a week) in our Salt Lake City office. The assistant will work directly with our Investment Sales senior team members and play a key role in the team’s day-to-day operations. The ideal candidate will possess hyper-organizational skills as well as the ability to exercise independent judgment to plan, prioritize, and organize a diverse workload in a fast-paced environment. While investment sales and/or commercial real estate experience is not required, the ideal candidate will have a strong desire to dive into the industry and the ability to learn quickly. The role is a client-facing opportunity; therefore, customer service experience is preferred and a high level of professionalism is imperative and expected. Position Responsibilities:Assist in organizing office meetings, conferences, presentations, and making travel arrangements, including managing related expenses.Coordinate the team calendar by scheduling conference calls, meetings, and on-site tours.Handle various office administration tasks, including composing, editing, formatting, and proofreading documents and reports.Deliver a high level of service to clients and vendors.Regularly process business expense reports for senior team members/partners.Collaborate with accounts payable to process vendor invoices regularly.Track and oversee day-to-day transactional activities alongside team members.Manage the submission of confidentiality agreements from clients for individual transactions.Monitor potential investors' access to confidential material for specific transactions.Proactively identify and address potential issues in day-to-day operations.Ensure compliance with all state real estate agency requirements.Cultivate and maintain positive relationships with colleagues and clients to facilitate effective business communications.Undertake additional administrative duties and tasks as assigned by the team, with a willingness to assume more responsibilities as the team expands.Provide client-specific support to brokers including ordering closing gifts and mailing holiday cards.Execute additional assignments and projects as requested.

What We're Looking For:A minimum of 2-3 years of relevant work experienceExceptional organizational and time management skills.Demonstrated ability to adapt and prioritize effectively in a dynamic, fast-paced environment.Operates with a strong sense of urgency.Outstanding verbal and written communication skills.Excellent interpersonal and customer service abilities.Maintains a highly professional yet personable demeanor.Capable of working independently and collaboratively with others.Detail-oriented with a commitment to accuracy.Upholds confidentiality, exercises judgment, and works effectively with minimal supervision.Proficient in various software packages, including but not limited to Adobe, MS Windows, and MS Office (Word, Excel, Outlook, and PowerPoint).Willingness and ability to work beyond regular office hours when necessary.

Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!