Senior Executive Secretary

About NYC Health + Hospitals

Lincoln Medical and Mental Health Center is one of New York City’s premier acute care hospitals. Located in Downtown Bronx, Lincoln is a teaching hospital renowned for its Centers of Excellence, and a recognized industry leader in the implementation of state-of-the art medical technology and best practices. Our team of highly trained and caring medical professionals is dedicated to providing the highest quality health care that is safe, compassionate, culturally competent and patient-centered. Comprehensive services are offered in three major primary care areas: Medicine, Pediatrics, and Women’s Health in addition to more than eighty (80) specialty services. At Lincoln, the safety and comfort of our patients is our number one priority.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Visit us at www.nyc.gov/html/hhc/lincoln.

Job Description

PURPOSE OF POSITION

Under the direction of the Chief Financial Officer (CFO), the position coordinates the administration aspects of the Finance Department with wide latitude for the exercise of independent initiative and judgment.

Summary Of Duties And Responsibilities

Answer phone calls. Manage CFO's calendar and set up meetings. Support CFO and finance directors with various projects. Supervise staff to meet the department needs. Responsible for requisitions related to the Finance department and special requisitions as needed. Assist departments with credit hold and pending invoices to vendors. Prepare for the Vacancy Committee Board meetings on a monthly basis. Assist the Budget department with scheduling, communication with departments, and tracking status of actions. Responsible for travel and conference requests, and employee reimbursement correspondence with the Finance department, including reviewing documentation and educating employees about the process. Responsible for FPO correspondence, including reviewing and scanning documentation. Responsible for dental refunds, including reviewing and scanning documentation. Take notes in meetings on behalf of CFO, including Finance leadership meeting, Medical Equipment Committee meeting, etc.

Minimum Qualifications

a. High School Diploma or equivalent and five years of clerical experience including two years as a stenographic secretary; or,

b. A Baccalaureate Degree from an accredited college or university and one year experience as a stenographic secretary; or,

c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.

The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters. High level verbal, written and secretarial skills and knowledge required; or, A satisfactory combination of education, training and experience.

How To Apply

If You Wish To Apply For This Position, Please Apply Online By Clicking The "Apply Now" Button Or Forward Your Resume, Noting The Above Job ID #, To

Lincoln Medical & Mental Health Center

Human Resources Department

234 Eugenio Maria De Hostos Blvd, (East 149th Street),

2nd Floor, Annex

Bronx, NY 10451

Attn: Recruitment Unit

NYC Health and Hospitals offers a competitive benefits package that includes:

Comprehensive Health Benefits for employees hired to work 20+ hrs. per weekRetirement Savings and Pension PlansLoan Forgiveness Programs for eligible employeesPaid Holidays and Vacation in accordance with employees' Collectively bargained contractsCollege tuition discounts and professional development opportunitiesMultiple employee discounts programs

Vacancy Control Board Number

LIN-03042024-16928