Administrative Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS)

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

Qualifications

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are as follows:

Administrative Specialist Trainee 1: A bachelor’s degree or higher.

Administrative Specialist Trainee 2: A bachelor’s degree AND

Either 1. One year of professional experience *; OR

a Juris Doctor, master's or higher degree in a field related to the position being filled **

Administrative Specialist 1: A bachelor’s degree AND

Either 1. Two years of professional experience*; OR

a Juris Doctor, master's or higher degree in a field related to the position being filled** AND one year of professional experience*.Professional experience must be performing the duties of the full performance level position.Hiring agencies have discretion in determining whether a degree is related to the duties of the position

If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description

Managing the staff of the Administrative Unit Overseeing the processing of requisitions for three Main office units of OFAS (Administrative, Technical, and Equipment) Coordinating statewide meetings Oversee and troubleshoot contracts for gasoline and diesel purchases Representing NYSDOT OFAS in correspondence with vendors Coordinating Personnel transactions for fleet such as hirings, promotions, and probation reports Reviewing and processing interagency bills Oversight of Receiving and Invoicing for Fleet Providing assistance to regional administrative staff within OFAS Provide administrative support to Fleet including ITS request, SFS Point of Contact, Pre Travel authorizations and Budget approvals. Providing oversight of the Main Office Motor Pool Acting as a liaison with the NYS Department of Motor Vehicles

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.

Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfmt

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.