Administrative Assistant 1 (VID 156763)

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience, certification, and education.

Required experience: Administrative support experience, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1 level requirements: Administrative Assistant Trainee 1 (equated to SG-08): Six months of required experience. Administrative Assistant Trainee 2 (equated to SG-10): One year of required experience. Administrative Assistant 1, SG-11: Two years of required experience OR International Association of Administrative Professionals (IAAP) Certified Administrative Professional in progress (CAP (ip)) certification OR associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Applicants must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a performance test prior to end of their probationary period.

Duties Description

The Administrative Assistant's primary function will be to provide administrative support to management. Performance requires an understanding of program areas as well as an awareness or willingness to learn the policies and processes.

Duties may include but are not limited to the following

Manage calendars of the CPO and DCPO and ensure that schedules are kept. Vet meeting requests and coordinate with other administrative staff as appropriate. Prepare meeting packets in advance of meetings. Answer phones, make calls, and greet visitors of CPO and DCPO professionally. Process Business Unit's Commissioner Correspondence. Assist with coordination of travel for Business Unit Staff. Assist in the purchase of goods and services for the Business Unit in the Statewide Financial System. Assist in the compilation of data to be used in the preparation and analysis of agency budget submissions. Assist with compilation of legislative proposals, reports, and other materials. Perform other duties as assigned.

Additional Comments

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.