Executive Assistant - NYU Langone Orthopedic Hospital, *F/T 35 hrs per week Monday - Friday 9:00 AM - 5:00 PM*

1124955_RR00089104 Job ID: 1124955_RR00089104

NYU Langone Orthopedic Hospital at NYU Langone Health is one of the nation's leading orthopedic and rheumatologic, specialty hospitals dedicated to the prevention and treatment of musculoskeletal diseases. The hospital provides some of the most advanced orthopedic programs in the region for musculoskeletal disorders and the largest pediatric orthopedic program in New York City. The hospital is consistently ranked among the leading orthopedic centers nationwide by U.S. News and World Report. Our expert physicians combine extensive experience and research with the latest technology for bone and joint problems that affect patient's ability to function. We specialize in the following areas: Orthopedic Surgery, Rheumatology, Neurology, and Radiology. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. Learn more about NYU Langone Orthopedic Hospital, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary

We have an exciting opportunity to join our team as a Executive Assistant.

In this role, the successful candidate is responsible for providing comprehensive support to SVP of LOH Hospital Operations & the Musculoskeletal Strategic Area. Manages daily activities of office functions as liaison to other departments. Deals with confidential information and high level positions on a regular basis. Works under general direction

Job Responsibilities

Performs other duties as assigned.Demonstrates knowledge of the organizations Service Standards and incorporates them into performance of duties.Administrative Support - Provides support services to SVP of Hospital Operations in order to facilitate efficient operation of office. Maintains calendars for both SVP and Administrator for Hospital Operations. Efficiently schedules meetings, conferences, makes all travel arrangements, schedules conference rooms for all hospital personnel as required, updates and maintains filing system, handles departmental time sheets, opens and distributes incoming mail, handles confidential matters with appropriate urgency and discretion, prepares all materials in professional manner through efficient use of staff and technology.Communication/Public Contact - Acts as first point of contact for meeting and greeting personnel (both internal and external). Answers telephones for SVP and other department managers as required; takes messages or field/answer all routine and non-routine questions. Works in cooperation with other Assistants within the department to cover all phones.Liaison - Functions as liaison for all interactions between SVP and rest of organization by providing flexible, efficient and timely responses to the needs of the departments, faculty and staff. Works effectively and interacts independently with internal and external sources to solve problems. Responds in a timely, discrete and confidential manner to all requests concerning sensitive issues.Office Management - Ensures adequate support for office at all times. Establishes and oversees a well-organized functional system of record-keeping. Maintains and regularly updates the office Policy and Procedure Manual. Makes recommendation for SVP for needed office equipment.Vendor Management - Interacts with vendors and suppliers concerning billing, pricing and related discrepancies. Keeps track of office and annual equipment maintenance orders. Checks vendor bills against departmental records and processes them in a timely manner. Investigates discrepancies and resolves issues with the vendor concerning billing and pricing issues. Reviews bill against purchase order or agreement in order to verify its accuracy.Training and Orientation - Orients new staff members. Instructs staff clearly in organization and procedures. Assists with orienting staff thoroughly to workplace (i.e. equipment, location of supplies, etc.) and to other personnel with whom they must relate.

Minimum Qualifications

Bachelor's Degree plus five (5) years of progressive responsible office management or an equivalent combination of education and experience. Proficient in Microsoft Office, Word, Excel and PowerPoint. Effective oral and written communication and interpersonal skills required

Preferred Qualifications

None

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Orthopedic Hospital at NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

If you wish to view the NYU Langone Orthopedic Hospital at NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 - $93,704.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here