Administrative Specialist Senior

Position Summary

Odyssey Systems has an exciting new opportunity for an Administrative Specialist Senior, supporting the Commercial Derivative Program, at Tinker AFB, OK.

Responsibilities

Duties includ e, but not limited to

Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews. Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars. Assist in the planning, formulation, editing, development, publication and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings and other presentations as required (technical and non-technical, classified and unclassified) in the media and format requested. Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed. Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards), and closing/securing conference rooms. Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request. Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists. Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations. Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria. Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers. Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM). Assist with the suspense tracking system. Provide assistance in the development of program documentation, including: aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management. Serve as the focal point for collecting, preparing, and displaying materials for staff meetings. Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities. Provide administrative assistance to the Management Operations Division and personnel. Assist in managing and tracking the civilian and military decoration programs within the directorate/division. Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder.

Qualifications

Minimum Required Qualifications

Citizenship: Must be a US citizen

Clearance: Secret clearance

Education: HSD/GED, ten (10) years’ experience as an administrative worker, five (5) years’ DoD experience required

Certifications: Working knowledge of desktop applications including word processing, spreadsheet and database applications

Preferred Qualifications

Interpersonal Skills

Experience using Defense Travel System (DTS) Experience using Automated Time Attendance and Production System (ATAAPS) Experience using Defense Civilian Pay System (DCPS) Experience using Functional Area Records Management (FARM) Experience using Air Force Records Information Management System (AFRIMS) Experience using Senior Officer Communication and Coordination Electronic Resource (SOCCER)

Additional Information

Location: Tinker AFB, OK

Position type: Hybrid

Company Overview

Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.