Administrative Assistant
📋 Role Overview & Responsibilities
Provide administrative support for Financial Information Management/University Imaging/Merchant Services. Administrative support responsibilities include processing finance transactions, managing purchasing card records, providing travel assistance and reimbursements, assist with merchant related financial information, maintaining appointments and department calendar, maintaining filing system, maintaining office functions, and other duties as required. Responsible for Human Resource functions within the department such as position descriptions and job listings. Information flow responsibilities include assisting with data files for Banner Finance and assisting other departments with information requests as needed. Extensive knowledge of Microsoft Excel required.
Special Instructions to Applicants
Please submit a cover letter, resume, and list of professional references with your completed application.
Education & Experience
Position Qualifications
Minimum Qualifications
High School/GED and five years of related experience including accounting/business/MIS experience.
Post-secondary education may substitute for years of required experience. Extensive Microsoft Excel skills required.
Preferred Qualifications
Vocational/technical training and five years of related experience including accounting/business/MIS experience.
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.
Frequently Asked Questions
How do I apply for the Administrative Assistant position at Oklahoma State University? ▼
Click the “Apply for this Position” button on this page to submit your application directly to Oklahoma State University without recruitment intermediary fees.
Is this position eligible for remote work or visa sponsorship? ▼
This position is located in Stillwater, OK with potential relocation and sponsorship assistance depending on candidate qualifications.
Are there any candidate fees on Hirely? ▼
No. Hirely is completely free for candidates. We never charge registration fees or placement fees.
Legitimate employers will never ask you to transfer funds, purchase equipment from unauthorized vendors, or pay application/visa fees. Hirely rigorously monitors listings, but always verify communication is from official corporate email domains.
Learn how to protect yourself against employment fraud →