Administrative Support Specialist

This position will facilitate the work of the Executive Administrative Assistant to the Dean, the Associate Dean for Inclusive Excellence & Community Engagement, and the Director of Global Engagement in the College of Education and Human Sciences. Responsibilities for the three areas will include:

meet and greet all visitors to the Dean's office; answer phones calls and emails and handle as required, providing assistance to callers regarding specific topics; coordinate calendars and schedule meetings; assist in preparing meeting agendas and attend and take notes when needed; purchase supplies for all offices under the Dean; maintain and track college promotional and recruitment items; assist the facilities manager with the college key inventory; assist in organizing various correspondence for the Dean, Associate Dean and Director; assist in arranging travel for the Dean, offices under the Dean, and study away courses; assist on faculty-led study abroad materials and approval process; assist with organizing international events and programs for the college; assist with organizing logistics for international visitors to the college; provide other services as needed.

This position is exposed to issues that will require a great deal of professionalism and confidentiality. Promotional opportunities may be available through established career development plans.

Special Instructions to Applicants

Complete application must include a cover letter, resume and three professional references.

Education & Experience

Position Qualifications

Minimum Qualifications

High School/GED and one year of clerical/customer service experience. Post-secondary education may substitute for years of required experience.

Excellent listening, writing and organizational skills. Must be able to conceptualize ideas and implement them. Ability to multi-task while withstanding the stresses and demands of an active position in a busy, fast-paced office environment. Ability to stay on schedule to meet deadlines.

Preferred Qualifications

Bachelor’s degree and two years of clerical/customer service experience. Post-secondary education may substitute for years of required experience.

Working knowledge of Microsoft Office software and a OSU Banner system.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.