Admin Assistant I

Salary Range: $44,204 - $58,938

Relocation: No

Summary

This position provides administrative support to various groups and interacts with all levels of management, employees and external parties.

Key Roles & Responsibilities

Other duties may be assigned. Directly or through others, the incumbent:

Provides secretarial and administrative support for multiple managers, and their staff Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned Generates correspondence such as letters and memos with general direction Gathers, compiles and summarizes information for various special projects and conducts special studies as required Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time Coordinates travel arrangements, orders and stocks office supplies for several groups Provides assistance to other administrative assistants within the organization and the executive offices when requested Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately Coordinates and organizes meetings and other department activities Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees Participates in various special projects assigned by the manager

Education, Experience, & Skills

High School diploma or GED 1+ years secretarial or administrative support experience Ability to communicate directly, specifically, and constructively, both verbally and in writing Knowledge of company operations, policies, and procedures a plus Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook

Measures of Success

Requires minimal supervision Strives for accuracy Proactive team player