Accounts Payable Specialist - Law Firm

Opportunity: The primary role entails overseeing the firm’s Accounts Payable function, alongside ad-hoc analysis and special projects. We seek a motivated team player with prior experience in accounts payable, accounting systems, and online banking.

Located in Roseland, NJ, they're focused on NJ serving both governmental and private sector clients.

Responsibilities:Manage and oversee accounts payable function, ensuring timely processing and coordination of vendor bills.Ensure approvals are obtained and payments align with contract terms.Coordinate check signatures and deliveries.Maintain vendor accounts, including set-ups and address changes.Manage timely payment of bank cards and collect necessary documentation.Process monthly attorney expense reports, accurately matching expenses to supporting documentation and coding.Organize and maintain accounts payable files, utilizing both hardcopy and electronic filing systems.Process cost allocations, including WestLaw, Pacer, and postage charges.Prepare positive pay files and resolve banking issues when necessary.Maintain banking processes, including outgoing wire/ACH transfers and cash balance monitoring.Respond to inquiries from vendors, attorneys, and support staff promptly and professionally.Ensure AP subledger is up-to-date and resolve stale-dated transactions promptly.Address stale-dated outstanding checks sourced from bank reconciliations and investigate open items, coordinating with colleagues and attorneys as needed.Void and reissue checks promptly as required.Oversee petty cash vouchering and reconciliation.Participate in year-end financial reporting processes as required.Ensure W-9s are obtained where applicable and oversee year-end 1099-Misc/NEC efforts.Oversee departmental retrieval and destruction of storage files.

Qualifications:Experience with cash application/disbursement and online banking.At least 2 years experience doing accounts payable at a law firm.Strong follow-through and problem-solving skills, with a commitment to timely resolution.Proficiency in professional accounting software (SurePoint preferred) and ability to journalize adjustments.Adaptability and flexibility in managing tasks.Aptitude and willingness to process monthly allocations, including emergency checks.Knowledge of GL codes and willingness to assist during audits.Familiarity with NetDocs and iTimekeep systems preferred.Excellent computer skills, including intermediate proficiency in MS Excel and Word.Ability to create pivot tables and use Excel functions for reporting.Exceptional attention to detail and communication skills.Strong multitasking and time management abilities.Advanced organizational skills, capable of working well under pressure.Discretion in handling proprietary data.Self-starter mentality with the ability to work independently.Team player with a problem-solving attitude.

Education: Bachelor or Associate degree preferred. Candidate with relevant equivalent work experience will be considered.