Office Administrator
📋 Role Overview & Responsibilities
What is the Opportunity?
At Ovivo, we offer you the opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment. As the Office Administrator, Provide professional office administration and innovative support services for the Ovivo Plano Office
Joining Ovivo means being part of a global team of innovative and passionate professionals who are committed to preserving water, our planet's most critical resource. It also means combining our efforts and talents towards a more sustainable future - together.
The role is based in Portland, OR office, and will require minimal travel for training.
What is the role?
Organize and prioritize work daily with flexibility to change plan as needed according to General Manager requirements and workload. Type, format, and produce reports, correspondence, memos, and other documents of a technical or confidential nature. Correspond between departments and offices to ensure that documentation is appropriate, adequate, and correct. Maintain direct contact with key personnel in other departments and offices. Establish and maintain file systems and computer databases appropriate to the department. Collects, submits and tracks project time reports. Solicits pricing from vendor to support quotations. Books orders received from clients. Support finance team with obtaining proper approval signatures and filing of vendor/supplier invoices. Provide backup/support the procurement team by entering Material Request form information into Syteline and prepare purchase orders. Assist with any special assignments or projects as requested/required. Maintain sufficient level of office supplies to ensure optimum efficiency within all departments. Prepare and coordinate envelopes and small boxes for shipment. Answer phone and direct calls. Performs all work in accordance with established safety procedures. Keeps workspace and common areas in a neat and orderly fashion. Other duties may be assigned as required.
Does this sound like you?
(US) High school education or GED plus a minimum of three (3) years directly related administrative experience in production, manufacturing, design firms; and/or equivalent combination of education and experience. University attendance or degree a plus. Proficient in office computer systems including Microsoft Office: Word and Excel and PowerPoint. Experience with Syteline a plus. Must possess the ability to work on several tasks at one time and to establish priorities with accuracy and dependability. Able to respond effectively to sensitive inquiries and make decisions requiring the use of different variables applied to standard situations. Regular use of independent judgment in the performance of job duties.
Don't meet every single requirement? If you carry a strong sense of ownership and teamwork in everything you do, we'd like to hear from you any way.
Why work at Ovivo?
Medical, Dental and Vision benefits 401k Match Company paid life insurance along with company paid short and long-term disability 11 paid holidays Three weeks of PTO to start (hire date determines number of PTO hours for the first year) Roll over of 40 PTO hours to the following year Sixteen personal hours (hire date determines number of personal hours for the first year) Days off between Christmas Eve and New Year's Day - paid by the company with no impact to PTO balance. Profit sharing
At Ovivo we are committed to providing working environments where everyone is included and treated fairly and with respect.
Dive in - Apply Today! Let's change the future of water together.
About Ovivo
Ovivo is a global provider of equipment, technology, and systems producing among the purest water and treating some of the most challenging wastewater in the industry. Ovivo is a powerful global brand with renowned trademarks, possessing more than 150 years of expertise and references in water treatment, supported by its proprietary products, advanced technologies, and extensive system integration knowhow. Ovivo delivers conventional to highly technological water treatment solutions for the industrial and municipal markets and leverages its large installed base of equipment around the world to offer parts and services to its customers. Ovivo is dedicated to innovation in an industry that is in constant evolution and offers water treatment solutions that are cost-effective, energy-efficient, and environmentally sustainable.
Visit our website to learn more about Ovivo : https://careers.ovivowater.com/
Frequently Asked Questions
How do I apply for the Office Administrator position at Ovivo? ▼
Click the “Apply for this Position” button on this page to submit your application directly to Ovivo without recruitment intermediary fees.
Is this position eligible for remote work or visa sponsorship? ▼
This position is located in Portland, OR with potential relocation and sponsorship assistance depending on candidate qualifications.
Are there any candidate fees on Hirely? ▼
No. Hirely is completely free for candidates. We never charge registration fees or placement fees.
Legitimate employers will never ask you to transfer funds, purchase equipment from unauthorized vendors, or pay application/visa fees. Hirely rigorously monitors listings, but always verify communication is from official corporate email domains.
Learn how to protect yourself against employment fraud →