Legal Secretary

A D.C. national law firm is seeking a Legal Secretary. Firm focuses its resources on health care, life sciences, and workforce solutions, coupled with powerful litigation strategies. Founded in 1973 as an industry-focused firm, this firm has decades of experience serving clients in health care, financial services, retail, hospitality and technology, and representing entities from startups to Fortune 100 companies. Headquartered in NYC, firm has 325+ lawyers located in 18 offices throughout the United States. The hours are from 9:00am-5:30pm. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days. The first 30 days will be in office.

Status: Direct HireSalary: Up to $89K DOE

What You'll Do:Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines. The ability to be proactive and think ahead are key.Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit and proofread work product to ensure accuracy.Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.Prepare and maintain spreadsheets and databases for legal files and initiatives.Process Accounts Payable and Receivable.Processing reimbursements, expense reports and check requests.Effectively manage projects by meeting deadlines and conducting follow-up as needed.Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.Process various forms such as expense reports, new business forms, check requests and audit letters.Opens new matters and generates client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.Prepares annual and/or supplemental audit letter responses.Answers telephones and accurately takes and relays messages.Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.File and maintain electronic documents in Filesite.Prepare documents for offsite storage utilizing LegalKey software.Prepare and coordinate travel arrangements with travel agent.

Job Requirements:Knowledge of Health Care and Life Sciences law is a plus.Qualified candidates must possess a legal secretary certificate or associate’s degree,Minimum of five years of legal secretarial experience, preferably in a law firm or other legal environment.Prior administrative law firm experience required.Must possess strong calendar management skills.Must be highly organized and detailed oriented.Ability to multi-task, meet deadlines and work under pressure.Must be flexible with schedule including overtime as needed.Must have good communication and customer service skills including the ability to communicate and provide customer services to clients, attorneys and other staff.Must be a team player in addition to working independently on projects as needed.Must possess the ability to handle confidential information.Strong knowledge of MS Office Products (Word, Excel, PowerPoint and Outlook).Knowledge of Billing; 3E or Elite Enterprise experience a plus.Experience with Kofax and DocXTools is preferred but not required.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.