Office Coordinator
📋 Role Overview & Responsibilities
About UsAt Pastilla, we are more than just a creative, marketing, and digital agency – we are catalysts for purpose-driven brands aiming to make a lasting, community-focused impact. Our diverse team of intuitive, analytical, and creatively driven individuals thrives on challenges. With values deeply rooted in being wide-eyed, tenacious, and ethical, we blend passion with process to deliver award-winning experiences. Explore some of our impactful projects here.
About YouAre you an organized, hard-working professional with a passion for supporting meaningful initiatives? Do you thrive in a dynamic environment where creativity meets purpose? If so, we're looking for you. We seek an individual who excels at administrative tasks, values attention to detail, and understands the significance of resourcefulness in driving success. You are quick, motivated, willing to learn and adapt. As a key member of our team, you will provide essential support for internal departments, including Operations, Human Resources, Sales, and Marketing.
Your RoleAs our Office Coordinator you'll:Provide essential support to the internal teams.Conduct bank reconciliations in QuickBooks Online (QBO).Manage accounts receivables/payables using QuickBooks Online (QBO).Organize and maintain company folders, including document cleanup.Manage company certificates and insurance renewals.Assist with competitive analysis for account managers.Facilitate form completion and proposal drop-offs for Request For Proposals (RFPs).Coordinate executive scheduling and travel arrangements.Coordinate content across social media, newsletters, articles, and websites.Present monthly reports to management on planned content.Submit Pastilla's work to awards sites and update external directories to showcase our achievements.
We'd Love to SeeA go-getter mindset, always striving for improvement.Excellent verbal and written communication skills.Outstanding organizational abilities.Proactivity and the ability to work effectively with minimal supervision.Self-motivation and a strong work ethic.Adaptability and a quick learning curve for new technologies and processes.
Skills & Experience Required:Proficiency in QuickBooks accounting software.Familiarity with Excel spreadsheets or Google Sheets.Highly organized with meticulous attention to detail.Experience working in an office environmentExperience with social media platforms is highly desirable.Basic proficiency in Adobe Creative Cloud Apps, GSuite Apps, Mailchimp.Authorization to work in the U.S.
Why Work with Us:Full Benefits including (for eligible employees): Paid Vacation & Personal LeaveMedical, Dental and Vision InsuranceShort-& Long-Term Disability Supplemental PlansProfit-Sharing PlanEducation Credit Remote work model with in person meet upsOpportunity to work for a growing companyCollaborate with world-class clients and make a meaningful impact.Join a talented, fun, and creative team that thrives on challenges.
How to Apply:If you're ready to contribute your skills and passion to an impactful agency, please submit your resume and a cover letter detailing why you're the perfect fit for this role to rhopper@pastilla.co
Join us in shaping the future of purpose-driven brands through your dedication and expertise in creativity and administrative support.
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This position is located in California, United States with potential relocation and sponsorship assistance depending on candidate qualifications.
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