PART TIME - Administrative Assistant

Part-time Site Administrative Assistant

Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator . Since 2004, the Paths team created and preserved high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 12,000 units across 9 states under management and more than 300 employees, Paths manages a suite of capabilities spanning the entire property life-cycle , including: development, construction, property management, maintenance, and security.

Classification

Non-exempt ; Part-time (9AM-2PM, Monday-Friday)

Pay Rate

$18-20 Hourly

Summary/Objective

The S ite Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.

Essential function s /Responsibilities: duties include but are not limited to the following

• Answer, screen and transfer inbound phone calls. -Welcoming and directing tenants with inquiries and walk-ins. -General clerical duties including photocopying, maintaining an electronic and hard copy filing system, fax and mailing. -Retrieve documents from the filing system. -Handle requests for information and data. -Writing correspondences to tenants, employees, external vendors. -Prepare and modify documents including correspondence, reports, drafts, memos, and emails. -Schedule and coordinate meetings for the manager/supervisor. -Maintain office supply inventories. -Coordinate maintenance of office equipment. -Tenant related matters ( i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices). -Special projects and reporting as needed to the manager/supervisor. -Must respect tenant’s privacy and maintain confidentiality in all aspects of the site.

Requirements

• Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment and practices/principles of basic office management). -Must have at least a High School Diploma. -Affordable Housing experience is a plus. -Candidate must carry a professional demeanor -Candidates must be proficient in Microsoft Word, Excel, and Outlook. -Yardi experience is a PLUS -Possess a proactive and can-do attitude. -Bi l ingual skills ( i.e. : Spanish) are great but not a requirement -Ability to work in a fast-paced environment. -Possess strong multi-tasking, organizational, communication and analytical skills.

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