Client Service Specialist (Legal Secretary)(Real Estate)

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

Our Century City office has an opening for a Client Service Specialist (Legal Secretary) to support attorneys in our Real Estate Department.

The Client Service Specialist provides administrative client services to both internal and external clients.

In this capacity, the Client Service Specialist will

Work collaboratively with other Client Service Specialists within an assigned team having the best interests of the team always at the forefront. Be available to take assignments from anyone assigned to the team by being present and available to discuss projects, be responsive to incoming assignments and be fully engaged in the workflow of the team, ensuring the highest standard of client service; Execute legal practice tasks and projects; Execute administrative functions and facilitate completion of complex finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned; Coordinate and delegate to Firm resources as needed, including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices handling tasks and projects; Prepare complex legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects; Support client billing processes including: appropriate support of time entry protocols, edit and review process of client bills; coordination of expense reporting and promotion of time entry best practices; Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and Work overtime as required.

Proficiencies

Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team; Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required; Advanced proficiency in MS Word and document editing/comparison applications; Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications; Advanced proficiency in MS Excel and spreadsheet/database applications; Advanced proficiency in MS PowerPoint and presentation applications; Advanced knowledge of time keeping, expense processing and legal billing; Proficiency in document management applications; Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; and Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures.

Qualifications

Bachelor’s degree (preferred); At least 5+ years’ of legal secretarial experience or relevant legal experience (required); and Real Estate experience (preferred).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $76,100 and a maximum of $107,350 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability Flexible Spending Account and Health Savings Account Healthcare Concierge and Advocacy Voluntary 401k Plan and Profit Sharing 10 Paid Holidays per year and a generous PTO program Family Support including Pediatric Mental Health and Parental Support, Paid Parental Leave, Fertility Benefits, and Breast Milk Shipping Back-up Child Care, Elder Care, and Tutoring Wellness Programs (Employee Assistance Program, Mental Health, and Well-Being Events) Retirement Plan Consulting Anniversary Bonus Program Professional Development Programs Transportation Allowance and Commuter Benefits International Travel Insurance Auto/Home/Legal Insurance Pet Insurance Employee discounts And more!

The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women’s Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives here .

Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.