Executive Assistant

Summary

Under general direction, the Executive Assistant ensures proactive, effective and efficient functioning of assigned tasks, full confidentiality in all aspects of assignment and responsibilities. The Executive Assistant will also be responsible for the maintenance of departmental processes and procedures and follow-up on applicable deadlines.

Primary Duties And Responsibilities

Performs a variety of routine and complex clerical and administrative support duties for the Executive Management Team. Receives and screens communications for the Executive Management Team including telephone calls, e-mail messages, recorded messages and/or aids using independent judgment to determine appropriate action. Works independently and within a team on special nonrecurring and ongoing projects such as Stock Exercises, Entertainment Program, etc. May conduct research upon request. Schedules and organizes complex activities such as meetings, travel, and company activities. Coordinates and schedules travel plans and itineraries, compiles documents for travel-related meetings, and respond to event invitations. Assists with the assembly of Board packages and other special materials on a monthly and/or quarterly basis. Safeguards the confidentiality of Pelican by exercising discretion in communicating information to internal and external customers. Organizes and maintains confidential files and records. Submits and reconciles expense reports. Plans, schedules and coordinates Executive Management Team meetings, off-sites and all company meetings. Maintains office inventory and supplies for Executive Department. Follows company policies and practices as outlined in the Employee Handbook and/or applicable employment agreement. Follows safety guidelines and procedures in accordance to the job. Performs additional duties as assigned.

Job Requirements

Associates Degree preferred. Minimum of 3-5 years’ experience working in a in a similar capacity position, preferably in a manufacturing environment. Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word). Ability to work proactively and independently on a daily basis. Must have excellent verbal and written communication skills Must have good analytical and organization skills, be detail-oriented and maintain a high degree of confidentiality.

Additional Information

Actively supports and complies with Pelican’s objectives, guidelines and commitment to Quality and Safety, with an emphasis on continual improvement. Must be able to interact effectively and cooperatively with employees at all levels. Must have the ability to complete assignments within the timeframe specified by the Manager. Must be flexible regarding working hours. Must be able to work evenings and weekends, with or without advanced notice. Must be able to operate in a fast-paced environment and handle multiple projects simultaneously. Emphasizes ethical leadership and decision-making to protect Pelican’s brand and reputation.

Physical Requirements And Working Conditions

While performing the duties of this job, the employee will be occasionally required to execute standard physical activities within the facility areas (i.e. stand, walk, sit, use hands/fingers). While performing the duties of this job, the employee will be occasionally required to execute non-standard physical activities within the facility areas (i.e. climb or balance, stoop, kneel, crouch). Ability to lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. This position requires repetitive hand/wrist activities.

The approximate base compensation range is shown below. The actual offer may vary based on skills, experience and location.

Pelican Products, Inc. is an Equal Employment Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

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