Administrative Assistant

Looking for an Office Manager/Administrative Assistant to join the team at a boutique Accounting Firm in Manhattan Beach.

Responsibilities Include:• Answer, screen and manage incoming phone calls, faxes• Organize calendar events & meetings• Schedule client meetings & call to confirm meetings • Manage emails, mail, packages and others forms of correspondence• Create and/or convert documents into fillable Adobe • Create and/or send documents using DocuSign to expedite client signing process• Scan & file client documents• Pick Up/drop off at Post Office, FedEx and similar• Make deposits at various banks• Manage office VoIP phone system (OOMA)• Track & replace office supplies as necessary to avoid interruptions • Assist Colleagues whenever an opportunity arises • Create & update database for clients information, meetings & documents• Maintain a level of visual organization and cleanliness in the office: for example: watering office plants, wiping down counters, tossing old flowers• Coordinate client birthday cards, sympathy cards etc.• Open and close utility accounts for various clients• Change address on mail for various clients • Help to organize and clean out client homes ready for sale or rental• Coordinate donations to Goodwill, food pantry, animal shelters, Habitat for Humanity, etc.• Miscellaneous Data Entry• Drop off and pick up of documents and correspondence for clients• Order medical and personal supplies for clients to be delivered

Required Skills: • Strong working knowledge of Microsoft office suite including Word, Excel, PowerPoint and Outlook• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks.• Outstanding initiative and a strong work ethic;• Responsible with a strong sense of dedication;• Possess excellent interpersonal, verbal and written communication skills;• Ability to work well under pressure and with time constraints;• Has outstanding organization skills with high attention-to-detail; and• Team-oriented with strong integrity and professionalism.