Accounting Clerk (365 Equipment & Supply)

At 365, we are committed to making sure that our customers have everything they need to get the job done right. It is our mission to offer sales and rentals of the best building supply products and construction equipment in Chicagoland and beyond. With our unwavering commitment to excellence and dedication to exceeding your expectations, we strive to continuously improve upon our products, services, and value.

365 Equipment & Supply provides consumable products to both general contractors and subcontractors throughout the Midwest. To meet the diverse needs of our customers, we sell and rent out a wide selection of supplies and equipment.

At the center of everything we do are our core values: safety, stewardship, integrity, diversity, partnership, leadership & enjoying life. Our core values help us to serve our customers. We have no purpose if our customers have no work, therefore, your success is our success.

Join our team of world-class employees. We strive to be the best supply and equipment provider but also the best workplace as well. We are an entrepreneurial company with a fulfilling and fun work environment. In addition to our fantastic environment, we offer excellent benefits, competitive salaries, bonuses and incentives, flexible work schedules, fun office events, and more!

ACCOUNTING CLERK

With the support and direction from the 365 Equipment & Supply Controller, this position will provide accounting and clerical support to the accounting department. This position will prepare and maintain accounting documents & records, analyze and process accounts payable, accounts receivable and project related transactions in accordance with internal company procedures and company policies.

Major Responsibilities

Enter and code all invoices for payment into our accounting software.Processing weekly check runs, including cutting, mailing, and posting to the GL.Process and reconcile company credit card statement while ensuring payment is sent timely.Maintain and update vendor information in ERP, as needed.Maintain and promote positive vendor relationships.Reconcile and correct any monthly statements received.Process Pay Applications for open customer jobs.Maintain and track contracts, invoices, payments, lien waiver requests or any other documentation.Review and enter material invoices, subcontracts, subcontractor invoices and any other miscellaneous billing types timely and accurately.Review and ensure compliance with internal controls (proper approvals, documentation, account coding, payment terms, sales and use tax, etc.) Route and bill invoices to appropriate parties responsible for processing Process, issue and return transactions for our equipment line. Close jobs accurately in our accounting software, as needed.Create and provide documentation of all company outlined processes.Provide backup to additional finance and accounting staff and needed.Follow up on all pending or open issues related to AP, AR until resolved.Any other miscellaneous requests from vendors or customers to maintain relationship.Any miscellaneous or ad hoc reporting requests.All of duties as assigned.

Position Requirements

High School Degree and above.Proven accounting experience, preferably as an AR Clerk, AP Clerk, or Collections Analyst.Familiarity with bookkeeping and basic accounting procedures.Competency in Office 365, databases, and accounting software.Hands-on experience with spreadsheets and financial reports.Ability to build and maintain strong working relationships.A high level of detail and organizational skills are required.Self-motivated with the ability to work independently and as part of a team.Ability to utilize software programs and templates to process, distribute and track all project documentation.