Office Generalist

Position OverviewThe Office Generalist is a full-time role that reports to the Office Manager, along with Partner oversight, and maintains responsibility for various non-technical and administrative tasks throughout the office. The candidate must have the ability to take initiative, collaborate well in a team environment, communicate clearly, and prioritize work during times of high demand. This role will be forward facing and maintain the front office area along with the duties described below.

QualificationsWe are seeking a competent Office Generalist to help with the organization and running of daily administrative tasks throughout the various company departments. The ideal candidate will: Have excellent verbal and written communication. Be personable, inquisitive, and professionally driven with a demonstrated ability to work successfully with others in a collaborative environment. Multi-task, prioritize, and adapt to fast changing work requirements while maintaining an organized work process. Maintain quality assurance and integrity across multiple projects. Have exceptional computer skills: Proficiency in MS Office (advanced skills with Word, Excel, and PowerPoint required). Proficiency in BlueBeam Revu. Experience with CRM and applicable customer information databases a plus. Graphic experience with Adobe Creative Suite a plus. Be able to lift and move at least 30lbs of weight. Have reliable transportation for office deliveries and miscellaneous office errands.

Responsibilities The Office Generalist responsibilities will include, but are not limited to: Answering phones, greeting/directing guests, and receiving/distributing deliveries. Maintaining multiple calendars and multiple conference spaces. Scheduling and preparing for vendor presentations. Providing general office organization, clean-up, and administrative support. Maintaining office inventory and restocking as needed. Maintaining and stocking office public spaces. Filing and scanning documents for archiving purposes. Data entry and analysis, contact queries, and other CRM related tasks. Assisting with in-office events. Assisting with special orders (gift baskets, flowers, catering, etc.).Distributing marketing materials, company mail outs, and preparing packages, as needed. Supporting the marketing team, as needed. Salary and BenefitsAt PhiloWilke Partnership, we offer competitive compensation and various benefits, including healthcare, dental, life insurance, retirement plan, paid time off, and technology resources. Salary will be commensurate with experience. Please get in touch with us by sending your letter of interest and résumé to: careers@philowilke.com. Growth OpportunitiesOne of PhiloWilke Partnership’s core values is “Never Stop Learning”, we encourage all team members, from entry-level to senior leadership, to seek professional and career growth by continuing to improve their skills. Goal-oriented individuals will have resources in mentorship, in-office training, networking events, external education, and career development services available to them.