Administrative Assistant / Receptionist

• 5 week contract covering for a leave$26 per hr max pay Onsite M- F - Deerfield, IL

Essential Functions:ReceptionResponsible for being seated at Front Desk ready to cordially greet and assist visitors between the hours (Central time) of 8am - 4pm, Monday through Thursday and 8am -12pm on Fridays. Hours subject to change in the future based on business need.Responsible for adhering to regulations for checking in/out visitors. Responsible for Visitor Registration System/Process and visitor badge distribution and tracking.Promptly, professionally and courteously assesses 100% of received calls/inquiries and directs or relays messages to the appropriate party.Signs for deliveries and notifies appropriate parties via e-mail that package(s) are waiting at the Front Desk.Reserves taxi/limousine as requested by visitors.Communicates appropriate building announcements to Home Office employees.Maintains a clean and neat reception area at all times.

AdministrativeProvides shipping and messenger services as needed. This includes preparing certified mailings for Accounting and Finance and entering new Sales Representatives into shipping system.Updates company phone directories and office map as changes occur (Hires/Terminations/Title Changes/Relocations).Provides support in ordering business cards, making travel arrangements, expense reporting, meeting catering, and other administrative assignments as needed.Works with Regulatory Department to ensure FDA procedures are up-to-date. Must ensure that all employees who work at the Front Desk are trained on these procedures.Conduct semi-annual training for Administrative Assistants who support the Front Desk.Tracks office supplies, inventory and orders supplies when needed.Responsible for Building Fire Evacuation Plan, meets with Building Security and Fire Marshalls on an annual basis.Provides back-up for the Facilities team when needed, assists with filling condiment stations and ordering supplies.Offer Office Manager administrative support as needed.

Required Education, Experience, and Skills:High School Diploma/GED.2 years of receptionist experience.Excellent customer service and telephone etiquette.Experience operating a phone with multiple lines.Proficient in MS Office (Word, Excel, PowerPoint, Outlook).Clear and professional written, oral, and interpersonal skills.Ability to multi-task.Demonstrated initiative and flexibility.Ability to accomplish set objectives with minimal supervision.Detail oriented and self-motivated.