Senior Administrative Assistant
📋 Role Overview & Responsibilities
We are working with an established investment/development company in Dallas, who is seeking to hire a motivated Administrative Assistant to join their team. This position works directly in the Office of the Chairman and reports to the Executive Administrative Director. This is an amazing opportunity to work for an incredibly reputable company and close-knit team that operates like a family.
Ideal candidates for this position will have strong communication skills, strong attention to detail, and understand how to maintain a high level of confidentiality.
This role is fully in-office.
Requirements
To apply, candidates must have 3-5+ years of experience in a similar admin role within a professional or corporate environment. While we are open to various industry backgrounds, the experience of working in a fast-paced, structured office, and supporting high-level executives, is imperative for success in this role. A Bachelor’s degree is preferred but not required.
Must be proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Internet Explorer/Chrome.
Duties will include, but are not limited to: Assist the EAD with any research and preparation of briefing materials for meetings, travel, and speaking engagementsAssist the EAD with reservations for both personal and business travel, including transportation and accommodationsReceive correspondence and mail, direct, log or flag as appropriateCreate and maintain files and records for historical and informational referenceReceive and log all invitations/contribution requests to be presented at the weekly scheduling meetingAssist with ordering lunch and set-up coffee as neededRegister, greet, and escort guests as neededAnswer phones, maintain phone log, place callsMaintain business and personal contactsMaintain documents reflecting confidential personal dataArchive and download personal/business photosOrder personal/business itemsPrepare reports as requestedCommunicate with various household staff membersParticipate in weekly scheduling meetingsBack up support to the EAD when needed
Schedule: M-F, 8:30-5:30 with the understanding there will be overtime when needed.
Location: Uptown Dallas, Texas.
Pay: $75,000 - $100,000+ (possible flexibility DOE), + excellent benefits + bonus structure
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This position is located in Dallas, TX with potential relocation and sponsorship assistance depending on candidate qualifications.
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