Administrative Assistant/Accounting Clerk

This entry level position will perform accounting data entry and other administrative tasks.

Responsibilities:- Manage timesheet approvals, signatures, and follow-ups.- Oversee time category allocation calculations.- Book and manage travel reservations for flights and hotels.- Enter bills and invoices into the payment processing system.- Review all employee expense reports for accurate reporting per company policy- Upload corporate credit card receipts to company card application/website.- Manage purchasing process by reviewing purchase requests, seeking approvals, and placing orders.- Maintain necessary documents saved in company document management system.- Order office meals (creating group order link, tracking order, and managing receipts).- Scheduling meetings (on behalf of CEO also) and creating custom meeting links.- Reserving office conference rooms and making restaurant reservations when needed.- Ordering any ad hoc items for the office (urgent supplies, drinks, and/or snacks).- Entering visitor information to office system.- Maintain and circulate company weekly meeting notes and/or video recordings.- Other miscellaneous tasks, as needed.

Qualifications:- Associate Degree in Business or Accounting, or equivalent experience.- Willingness to learn and ability to work independently.- Strong organizational skills and attention to detail.- Strong communication skills and ability to clearly articulate thoughts and ideas.- Professional demeanor and ability to represent the company with executive presence.