Accounting Assistant

Job TitleAccounting Assistant

Compensation$22-$27 per hour Year-end Profit sharing

Reports toOffice Manager

Supervisory ResponsibilitiesNone

Job DescriptionWe are searching for a personable and detail-oriented Accounting Assistant to complement our team. This role encompasses managing accounts receivable and accounts payables and delivering exceptional customer service by handling phone inquiries with warmth and professionalism. The ideal candidate will possess not only strong organizational skills but also a friendly demeanor, ensuring positive interactions with both clients and colleagues in a dynamic work environment.

Responsibilities

Accounts Receivable:Issue invoices promptly and accurately to clients.Monitor aging reports and tactfully follow up on overdue payments.Reconcile payments with invoices and maintain meticulous transaction records.Update financial databases with payment information in a timely manner. Accounts Payable:Process vendor invoices with attention to detail and adherence to payment terms.Verify the accuracy and authorization of purchase orders, receipts, and invoices.Schedule payments to vendors, suppliers, and service providers efficiently.Investigate and resolve any discrepancies in accounts payable transactions.

Customer Service:Provide a welcoming and personable response to incoming phone calls.Address customer inquiries with empathy, professionalism, and patience.Offer information about products or services and assist with resolving issues.Direct calls to appropriate departments or personnel as needed, ensuring efficient communication flow.

Administrative Support:Assist with general administrative duties, including filing, data entry, and document preparation.Manage office supplies inventory and place orders as required.Collaborate with team members to ensure smooth operations and effective workflow.Support other departments with miscellaneous tasks as assigned.

RequirementsTo perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education or ExperienceSubstantial experience in accounts receivable and payableAssociate of Bachelor's degree in accounting, finance, or related field preferrable

Other Skills & AbilitiesHigh proficiency in QuickBooks, Google Suite, and MS Office applications (Word, Excel).Strong attention to detail, accuracy, and organizational abilities. Capacity to work collaboratively in a team environment while also able to work independently.Ability to multitask, prioritize tasks, and manage time effectively.

Physical AbilitiesWhile performing the duties of this job, the employee is regularly required to stand, walk, climb, stoop, kneel, crouch, reach and use hands and fingers to handle or free objects. The employee frequently is required to talk, hear, and communicate with other employees both in person and while using a telephone.The employee must be able to move and/or lift objects up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

Cognitive and Communication AbilitiesExcellent verbal communication skills with a personable and friendly demeanor in person and over the phone.Able to perform basic math using money, weight, and distance measurements.Able to communicate and present information in one-on-one and small group situations to customers, clients, and other employees in both verbal and written forms. Ability to apply commonsense understanding to carry out instructions furnished in written or oral form.

LocationWilling to work on-site at PWI in Nappanee, Indiana

Job Details and BenefitsPositive work environment where culture and Core Values are highest priority.Full-Time status with potential for overtimePaid time off, with up to 3 weeks paid vacation with tenure401k retirement plan with up to 4% company matchEmployer-sponsored individual health insuranceHealth reimbursement account (HRA)Wellness ReimbursementPaid birthdays off and 7-years employed all-inclusive vacation package. QUESTIONS?Contact: Austin Beachy | Human Resources DirectorEmail: abeachy@pwiworks.comPhone: (574) 646-2015