Service/Purchasing Admin Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position is responsible for assisting the office with service calls, purchase orders, receiving inventory. Provides administrative and clerical support. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities: 

Greet and direct all walk-in customers and visitors.Answers, screens, and directs all phone calls to staff; takes messages.Makes appointments and send services call to technicians.Manage data in spreadsheets and reports (certificates, serial numbers)Creates and maintains office related records and reports.Performs data entry, purchase orders, equipment supplies.Creates sales quotes.Create jobs and new clients in Service trade for technicians.Hood cleaning schedule, invoices, and reports for HospitalsEntering reports in The Compliance Engine.Work with customers to update and maintain PO’s and WO’s for uploading documents in an efficient way.Match PO’s to invoices for commission.Log packages received by UPS, FEDEX, etc.Issue invoices to Technicians

Education/Qualifications: 

Bachelor's degree from an accredited institution of higher education in related field OR an equivalent combination of relevant education and/or experienceThree (3) years of related administrative, office or clerical experience

Other Qualifications

Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPointExperience with Excel and be comfortable with managing excel generated reportsExcellent time management skills with a proven ability to meet deadlines.Notary is a plus

Other Duties

Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.Performs other duties as assigned.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.

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Benefits And Perks

Excellent payMedical, dental, visionCompany paid life insuranceCompany paid short term disability401K with employer matchPaid vacation and company holidaysCompany vehicle (if job applicable)

Pye Barker Fire and Safety is an Equal Opportunity Employer