Assistant to VP/SVP

Company

Qualcomm Technologies, Inc.

Job Area

Administration Group, Administration Group > Administrative Support

General Summary

Provide administrative support for a large 500 + member Software Engineering business unit in Qualcomm. Primary duties will be to provide administrative support to 6 busy Vice Presidents of Engineering. Duties to include managing/arranging calendars, travel, travel expense reimbursements (ezer), contacts, conference bridges, appointments, luncheons and events. Compile and manage timely submission of expense reports. Coordinate special projects and prepare presentation materials as needed. Assemble detailed executive reports.

Job Duties

Provides complex assistance and support to a Director, Sr. Director, or above. Acts as an information source for departmental/company policies and procedures. Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar. Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.). Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation. Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls. Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors. Provides direction to other administrative employees. Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others’ ideas into solutions and procedures.

Minimum Qualifications

Bachelor's degree and 4+ years of Administrative Assistant or related work experience.

OR

Associate's degree and 6+ years of Administrative Assistant or related work experience.

OR

High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.

Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

Preferred experience includes 5+ years of experience in the following:

Frequently interacting with external executives as well as company personnel at all levels. Working independently with little supervision. Using Microsoft Outlook, Word, Excel and PowerPoint. Building strong working relationships with other administrative staff. Handling subjects of critical and confidential nature. SAP & Sharepoint experience highly preferred. HS Diploma required

Level Of Responsibility

Works independently with no supervision. Provides supervision/guidance to other team members. Decision-making is significant in nature and affects work beyond immediate work group. Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc. Works within the prescribed budgetary objectives of the department. Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions). Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Although this role has some expected minor physical activity, this should not deter otherwise qualified applicants from applying. If you are an individual with a physical or mental disability and need an accommodation during the application/hiring process, please call Qualcomm’s toll-free number found here for assistance. Qualcomm will provide reasonable accommodations, upon request, to support individuals with disabilities as part of our ongoing efforts to create an accessible workplace.

Qualcomm is an equal opportunity employer and supports workforce diversity.

To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.

EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.

Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.

Pay Range

$34.49 - $51.73

The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer!

If you would like more information about this role, please contact Qualcomm Careers.

3061113