Executive Administrative Assistant

The ideal candidate for the Executive Assistant to VP of Engineering/Advanced Memory Systems will have worked for an engineering organization and have the following:

Calendar and Meeting management: coordinate internal and external meetings including staff meetings, quarterly reviews, vendor and customer meetings, processing of NDA's, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings.Assist with food orders, meeting needs, agenda support.Proactively manage calendar requests and conflictsHandle all travel (flight, hotel, car) arrangements (domestic and international)Expense management duties, which includes submitting expense reports and receipts in a timely mannerTeam eventsProvide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space, and being admin point of contact for new hireProvide onboarding support for new vendors and agencies,ensuring they have the right access and documents/enablement required to get them up and runningProject work as needed to support teams’ goals.In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities and plan ahead for reoccurring events and tasks