Administrative Coordinator

Job Details:Title: Administrative CoordinatorLocation: Exton PA 19341Type: – 12+ monthDescription:Contract Administrative Coordinator Primarily on-site Looking for a more Senior admin level. In addition to admin tasks, the position also requires some receptionist/front desk work and must start at 6:30 AM. The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime. Job Description The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site. Essential Functions The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager. • Calendar management and coordination of meetings • Coordinate domestic as well as international travel arrangements for the department • Process Invoices and prepare expense reports • Assist with ad hoc projects under general guidance from the manager • Provide support to other members of the department as needed • Interact with staff at all levels in a fast-paced environment While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM), • Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions. • Issues control badges as required, records visitors' arrivals and departures. • Ensure the vendors complete the safety and GMP training when needed and maintain the records. • Answer incoming calls and route accordingly. Maintain updated phone list with changes. • Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned. Requirements • 3 to 5 years of experience of administrative skills • Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook • Must be a self-starter with the ability to multi-task • Flexibility to accommodate rapidly changing priorities and deadlines. • High level of accuracy and attention to detail • Strong verbal and written communication skills • Strong customer service skills