Administrative Assistant

Essential Duties And Responsibilities

Extensive calendar management and travel booking requiredBooking offsite client meetingsDealCloud (CRM system) data entry (will be trained)Answer calls if neededProcessing ExpensesAssist Office Manager as needed with clerical tasksRoutine contact with internal and external customers is required to obtain, clarify or provide facts and information.Coordinates and performs a range of staff and/or operational support activities for a manager or group of mangers in an assigned functional area.Serves as a liaison with other functional areas, external customers and vendors in the resolution of routine administrative and operational problems.Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies. Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements.Prepares or assists in preparing scheduled and/or ad hoc statistical and narrative reports by performing basic information gathering and analysis, as specifically directed.Establishes, maintains and updates files, databases, records and/or other documents.Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports.Sorts, screens, reviews and distributes incoming and outgoing mail and prepares timely responses to a variety of routine written inquiries.Requisitions supplies, printing, maintenance and other services. Maintains currency in modern office management methods and techniques.Operates standard office equipment and uses required software applications.

Knowledge, Skills, And Abilities

Intermediate level concepts, principles and practices of providing administrative support.Must have experience booking travel, handling expenses and scheduling meetings.Scheduling and coordinates meetings, events, interviews and appointments.Intermediate level terminology of financial markets and products. Performing a range of staff and/or operational support activities for a manager or group of mangers.Answering telephones and assisting visitors.Prepare, transcribing, composing, typing, editing correspondence, agendas and minutes and other documents. Gathering and analyzing basic information. Establishing and maintaining files, databases, and other records.Performing routine analyses and calculations involved in preparing reports.Sorting, screening and distributing mail.Operating standard office equipment and using required software applications.Maintain currency in modern office management methods and techniques.Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.Communicate effectively, both orally and in writing.Work collaboratively within a team environment.Provide a high level of customer service.Establish and maintain effective working relationshipsHigh School Diploma or GED is requiredMinimum of 2-3 years of clerical support role required

This is the pay range that Magnit reasonably expects to pay for this position: $19.50/hour-$26.00/hour

Benefits: Medical, Dental, Vision, 401K