Front Office Coordinator

At Red Mountain Weight Loss and Med Spa, our mission is clear: to provide top-notch patient care infused with a touch of excellence in customer service, all day, every day. With over 250,000 patients achieving success on their weight loss journeys, we're proud of our track record. Spanning across 17 vibrant locations in Arizona and Texas, along with a Telemedicine department, we're eager for you to become part of our dynamic team. Join us and Pursue Your Passion With Purpose!

Job SummaryThe Front Office Coordinator plays a vital role in maintaining a professional atmosphere at the RMWL corporate office. Responsibilities include managing uniform inventory, welcoming guests, handling administrative tasks, scheduling shared office spaces and conference rooms, and coordinating meeting logistics. Acting as the primary point of contact, the Coordinator fosters positive interactions with excellent communication and attentive listening skills. This position shapes visitors' initial impressions, ensuring a positive and memorable experience.

Core ResponsibilitiesManage the front desk by warmly greeting visitors and assisting both internal and external customers with their needsHandle incoming and outgoing correspondence, including emails, faxes, mail, and packages, for the HQ Front Desk and Maintenance departmentSupervise office supplies, ensuring organization, maintenance, and timely communication of needs to the Executive Assistant weeklyManage inventory, ordering, and storage of all HQ office resourcesCoordinate uniform inventory for operations support staff in collaboration with the Executive AssistantAccurately schedule, modify, confirm, and cancel appointments in shared office spaces such as conference rooms, training rooms, and the RM video recording roomPrepare and arrange for meetings at HQ, including signage, desk/furniture setup, ordering and arranging food and beverages, managing delivery/pickup, arranging clean-up, setting up audio/visual equipment, and distributing printed materials as requiredEnsure cleanliness of HQ facilities, including refrigerator, trash disposal, dishwasher, etc.

Schedule and CompensationThis position requires a commitment to full-time hours, typically ranging between 35 and 40 hours per week.The standard working hours are Monday through Friday, from 8:00 a.m. to 5:00 p.m.The pay scale for this role varies between $17 and $23 per hour, depending on your previous office administration experience.

Skill and Education RequirementsHigh school diploma or equivalentAt least 3 years of demonstrated experience in an office administrator roleWarm, approachable, and non-judgmental demeanor coupled with a genuine passion for assisting others – a true people-person.Demonstrates professionalism in actions and conduct, serving as a fitting ambassador for Red Mountain Weight Loss.Exceptional hospitality talents, adept at empathizing with others and ensuring a pleasant encounter.

BenefitsComprehensive benefits package encompassing Medical, Dental, Vision, Life Insurance, and 401k.Bi-annual performance reviews with the potential for a merit increase of up to $1 per review, totaling up to $2 annually.Employee Pricing: access to incredibly discounted prices on all our products and services.Friends & Family Program: discounts extended to five (5) individuals.We prioritize internal advancement and frequently provide avenues for growth, including roles like Trainer and Lead. Our annual RM Rise Emerging Leaders event offers a platform for aspiring individuals to attend a leadership summit, tailored for those aiming for leadership roles within the company.